Business Services Assistant

Pay rate:  $17.00  - $18.50
                  (Also includes some Park District Facility/Program Usage Benefits)

Hours:      Typically, Mon - Fri, 9:00 am - 2:00 pm, with some flexibility 

JOB SUMMARY

Under the direct supervision of the Superintendent of HR, the Business Services Assistant will be responsible for performing a variety of administrative duties and support within the Business Services department.  

ESSENTIAL JOB FUNCTIONS

• Responsible for answering and assisting callers on the main administrative lines.


• Responsible for assisting all customers at the Administrative building customer service desk.


• Responsible for all mail processes - incoming and outgoing.


• Assist the Superintendent of HR, Finance Manager, Risk Manager and Payroll & HR Administrator with miscellaneous projects and administrative tasks as needed, including but not limited to, data entry, filing and new hire processing.


• Maintain ongoing logs of incident reports, certificates of insurance, contracts, etc.


• Enter staff training into the HRIS database to accurately track training completion to maintain compliance.


• Run background checks and sexual offender database search on employees, volunteers and independent contractors and manage the corresponding databases.


• Assist with the interview process including scheduling interviews, preparing interview packets, and preparing letters, as needed.


• Maintain accurate and up-to-date human resources and administrative files, records and documentation..


• Assist with the preparation of Safety Fair and Park District University trainings, including presentations set-up, take downs.


• Responsible for sustaining a safe work environment.


• Performs the job safely and in compliance with District policies and procedures.


• Performs other duties or tasks as assigned.

SPECIAL CONSIDERATIONS

• General work area is indoors, in a smoke-free environment with controlled temperature and fluorescent lighting.


• Exposure to noise distractions from employees, in person inquiries or equipment operation in adjacent work areas.


• Infrequent exposure to cleaning materials and office supplies (e.g., copier toner) 


• Manual dexterity required for frequent manipulation of trade tools


• Subject to modified/flexible work schedule and location


• Must work closely with co-workers


• Physical agility to maintain mobility from site to site.
  

MINIMUM QUALIFICATIONS

• Valid Illinois driver’s license and good driving record.


• Must be 21 years of age.


• Computer literacy – Proficient in Google Suite. 


• Organization skills.


• Prior office experience preferred. 


• Ability to work in a team environment.


• Attention to detail. 


• Good knowledge of pertinent safety precautions.


• Ability to maintain positive and effective working relationships with other employees.

EDUCATION AND EXPERIENCE

• Associate degree in  a related field or will consider industry experience in lieu of formal education. Must be able to work independently and have a high degree of confidentiality and discretion. Knowledge of risk management practices is a plus.

Elk Grove Park District is an Equal Opportunity Employer

Summary of Benefits