Business Support Specialist - State Prog Admin Intermediate

Working Title: Business Support Specialist

Job Class: State Program Administrator, Intermediate

Agency: Mn Management & Budget

Job ID : 77744

Location : St. Paul

Telework Eligible : Yes

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 06/21/2024

Closing Date : 07/11/2024

Hiring Agency/Seniority Unit : Mn Management & Budget

Division/Unit : Office of Inclusion

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $25.29 - $36.71 / hourly; $52,806 - $76,650 / annually

Classified Status : Classified

Bargaining Unit/Union : 214 - MN Assoc of Professional

FLSA Status : Non-Exempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Business Support Specialist serves as the primary administrative support and liaison for the Chief Inclusion Officer providing high-level technical, confidential, administrative, and office assistance to the Chief Inclusion Officer so that office activities are implemented in a timely, efficient, and effective manner. This position will provide administrative and technical support to Office of Inclusion staff members at the direction of the Chief Inclusion Officer, assist with press-related correspondence, and support Office of Inclusion planned events. This position will provide internal and external customers, clients, and Office staff with prompt and correct information, assistance, and services. This position will work to ensure that the office is creating a strong, diverse, equitable, inclusive, and thriving Minnesota that is free of discrimination by working to identify opportunities for relationship-building with key stakeholders.

Develop, coordinate, and facilitate communications for the Office of Inclusion so information about the Office and its activities are appropriately shared with MMB leadership and staff, other state agencies, and members of the community.

Provide administrative support for the Office of Inclusion, maintain confidential/emergency data, manage relations with other divisions, develop meeting agendas, and prepare organizational charts.

Minimum Qualifications

Two (2) years professional experience supporting business meeting agendas, creating detailed project plans and drafting communication materials for the public.

Please make sure your resume clearly describes your experience in:

Planning and coordinating meetings, developing agendas, and coordinating planned activities.

Experience in purchase orders and contracts.

If you meet the above minimum qualifications, you will then be contacted to submit a written assignment for further consideration.

Preferred Qualifications

Experience in developing and drafting Diversity, Equity and Inclusion materials for the public, Governor’s office, Commissioner’s office, and state agencies to increase visibility and communicate priorities.

Experience with SWIFT payroll system.

Additional Requirements

Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.