Business Venture Capital Legal Assistant/Specialist

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli has a position available for an experienced full-time in-office Business Venture Capital Legal Assistant/Specialist in their Boston Office, supporting Business Venture Capital. This is an in-office role. Minimum of 7 years of experience practicing in a large law firm environment required.

CORE RESPONSIBILITIES

• Provide administrative support for assigned attorneys, including time entry, new business intake, zoom calls, Microsoft outlook, calendar management, expense reports, filing, travel arrangements/reservations, meeting scheduling, etc.


• Maintain comprehensive knowledge of the Practice Group’s processes and technology implementation


• Set priorities, meet deadlines, and manage multiple projects while possessing strong initiative/organizational skills and demonstrating an ability to resolve issues/problems independently


• Communicate and foster positive rapport with team members and clients and maintain strong working relationships


• Possess exceptional typing skills; ability to draft and/or edit documents accurately and quickly


• Maintain comprehensive knowledge of specific Practice Group guidelines (i.e. assist with practice group-driven projects, training sessions, and on-boarding of new team members)


• Manage client intake, including engagement letters, data site set-up, Carta implementation, etc.


• Manage deal closing processes, including signature page preparation, DocuSign, etc.


• Assist attorneys in preparing protocols for various types of clients/deals and assist in updating periodically


• Maintain, update and keep track of extensive amount of electronic files, training manuals, etc. 


• Coordinate and circulate documents to attorneys and clients


• Assist and understand venture deal closings and prepare closing notebooks - making sure all closing binder, org charts, operating agreements, etc. are fully and timely uploaded to the data site, coordinating who has access to folders, etc.


• Draft and coordinate filings of corporate documents with registered agents and applicable state agencies as requested by attorneys.


• Manage the post-closing process for each transaction, including preparing and finalizing closing binders, drafting and tracking, and deal abstracts/summaries


• Assist with maintaining and updating the tracker for all deals, working in close collaboration with finance and accounting in making sure our billing system is integrated correctly


• Calendar important pre- and post-closing dates and deadlines, also responsible for managing all appointments


• Coordinate and host Practice Group meetings and internal presentations, including scheduling, materials preparation, and post-session follow-up


• Maintain and update team distribution lists, document templates and resource materials


• Assist leadership with tracking Practice Group budgets and expenses


• Maintain awareness of industry trends and relevant developments affecting practice group clients


• Assist attorneys with closings, updating org charts, responding to inquires throughout the day for executed documents, coordinating conflict waivers, etc.


• Exhibit meticulous attention to detail; handle confidential and sensitive information


• Complete eight hours of continued technical education through the Firm’s training department


• Remain proficient in iManage Records Manager, InTapp, Chrome River, and Microsoft Office programs (Word, Excel, and Outlook)


• Liaise with marketing, events, and other staff on behalf of the Practice Group, such as for organizing events, social media, etc.


• Other duties as assigned

Some expectation of travel, including for retreats, training sessions, and other firm or Practice Group events.

Qualified candidates must possess strong initiative and demonstrate an ability to anticipate needs. Other essential requirements for this position include strong proofreading and typing skills. 

The budgeted salary range for this position is $80,000 - $110,000. Actual initial salary may differ from this range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits. 

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.