Buyer - Parts Distribution

The Buyer is responsible for managing the procurement of aircraft parts, materials, supplies, and repair services to support Sales, Business Development and operational requirements. This position coordinates with internal departments, customers, vendors, and Finance to source required parts, obtain and negotiate quotes, manage purchase orders and open orders, monitor shortages and backorders, and ensure timely delivery to prevent disruptions to maintenance schedules. The Buyer also supports vendor relationships, procurement documentation, regulatory and company requirements, purchasing card reconciliation, and payment coordination while developing effective procurement strategies that support the company’s short- and long-term goals.

General Accountabilities

• Procures aircraft parts, materials, supplies, and repair services to support maintenance and distribution business requirements.
• Reviews purchase requests and identifies appropriate suppliers based on quality, availability, pricing, lead time, and company requirements.
• Obtains, reviews, and negotiates vendor quotations to ensure competitive pricing and favorable purchasing terms.
• Creates, processes, and manages purchase orders in accordance with procedures.
• Coordinates with Sales, Business Development, Production Control, Finance, and other departments to determine purchasing priorities and requirements.
• Communicates with vendors regarding pricing, availability, lead times, shipping, backorders, returns, and other purchasing matters.
• Monitors open purchase orders and follows up with vendors to ensure timely delivery of required parts and materials.
• Identifies and communicates potential shortages, delays, backorders, and other issues that may impact maintenance schedules or operational requirements.
• Maintains accurate purchasing records, vendor information, purchase orders, and related documentation.
• Establishes and maintains professional relationships with suppliers and repair vendors.
• Evaluates vendor performance and assists with identifying new suppliers when needed.
• Ensures purchased materials and services meet applicable company, customer, quality, and regulatory requirements.
• Coordinates with Finance regarding invoices, purchase orders, payment discrepancies, and purchasing documentation.
• Reconciles purchasing card transactions and maintains supporting documentation in accordance with company procedures.
• Assists with resolving invoices, pricing, quantity, shipping, and receiving discrepancies.
• Research market conditions, pricing, supplier availability, and other factors affecting procurement.
• Supports the development and implementation of effective purchasing strategies to meet current and future organizational needs.
• Maintains confidentiality of company, vendor, customer, and purchasing information.
• Performs other duties as assigned by management.

• High school diploma or equivalent required; associate or bachelor's degree in Business, Supply Chain, Procurement, or a related field preferred.
• 2–4 years of purchasing, procurement, supply chain, or related experience preferred.
• Experience purchasing aircraft parts, aviation materials, or working in an aviation maintenance environment highly preferred.
• Strong knowledge of purchasing processes, vendor management, purchase orders, and procurement documentation.
• Excellent verbal and written communication skills with strong negotiation and problem-solving abilities.
• Excellent organizational skills and attention to detail with the ability to manage multiple priorities and deadlines.
• Ability to research, evaluate, and source parts, materials, and services while considering quality, pricing, availability, and lead times.
• Ability to establish and maintain effective vendor relationships and negotiate competitive pricing and terms.
• Proficient in Microsoft Office, particularly Excel, and able to quickly learn purchasing and business systems.
• Ability to work independently and effectively collaborate with Sales and BD team, Quality, Finance, Supply, Sales, and other departments.
• Ability to understand and follow company procedures, customer requirements, and applicable regulatory requirements.
• Ability to maintain accurate, confidential, and organized purchasing and financial records.
• Physical Requirements
• Ability to sit and work at a computer for extended periods of time.
• Ability to stand, walk, and move throughout the facility, including office, hangar, warehouse, and work areas as needed.
• Ability to occasionally lift, carry, push, or pull items weighing up to 15 pounds.
• Ability to safely navigate stairs, uneven surfaces, and active work environments.
• Must be able to wear required personal protective equipment (PPE) when entering designated work areas.