CAC Coordinator

GENERAL DESCRIPTION:

A Community Programs position responsible for coordination of the Multi-Disciplinary Team, community outreach and training, and clerical and administrative duties within the Children's Advocacy Center. Responsible for working with a multidisciplinary team and other community partners of the Children's Advocacy Center, under the direction of the CAC Manager.

ESSENTIAL JOB FUNCTIONS:

The following statements describe the principal functions of the job and its scope of responsibility but should not be considered an all-inclusive list of work requirements. Individuals may perform other duties as assigned.

• Assists the CAC Manager and staff as needed, performing duties of an administrative nature.

• Prepares correspondences independently, completes forms, and other required documents.

• Takes minutes of conferences, meetings, and official functions as needed.

• Tracks the annual budget spending to include grant tracking.

• Responsible for upkeep & maintenance of the CAC lobby area.

• Coordinates, prepares, and schedules agenda information for presentation to the Board of County Commissioners.

• Assists the CAC Manager with grant reporting in accordance with grantor's requirements.

• Submits payment requests to Purchasing and Finance departments.

• Maintains calendars and schedules meetings.

• Sets up and maintains functional paper and electronic file systems. Files letters, reports, and related information in the prescribed manner.

• Operates word processing and audio-visual equipment.

• Assists in special events, as directed.

• Receives center visitors and clients and refers them to appropriate activity for service.

• Partners with Multidisciplinary Team to complete timely Case Tracking in accordance with NCA standards for accreditation via Carenet.

• Maintains a professional and safe unit and work area adhering to established safety policies and the image desired for the organization.

• Follows consistently the Board policies and procedures.

• Responds productively to change and performs all other related tasks as directed.

• Facilitates child abuse and trauma related trainings in the community

• Assists CAC Manager in case assignment and case monitoring.

• Facilitates MDT case reviews and ongoing communication between all members of the MDT team.

• Coordinates training opportunities for the MDT and tracks them according to NCA standards of accreditation.

 KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to use a variety of spreadsheet/database applications to compile summary statistics.

• Ability to read and understand data/information from a variety of computer spreadsheets, printouts, or related documents.

• Knowledge of office practices and procedures.

• Knowledge of Business English, spelling, and punctuation.

• Knowledge of computer operations pertaining to administrative office work, specifically Microsoft Office Programs.

• Ability to prepare complex documents and compose letters and memorandums.

• Ability to make decisions in accordance with the rules, regulations and policies of the department.

• Ability to communicate effectively, both orally and in writing.

• Ability to maintain effective working relationships with co-workers, supervisors, managers, directors, Elected Officials, vendors, and the general public.

PHYSICAL SKILLS:

Must be able to remain in a stationary position for 50% of the time. Must be able to frequently position self to reach files and other office items located on low shelves or the floor. Must be able to inspect and assess daily email and postal mail correspondence. Frequently communicates with the public, volunteers, youth, and co-workers. Must be able to exchange accurate information in these situations. Frequently operates various types of office equipment to include, but not limited to a computer and copy machine. Occasionally ascends/descends stairs. Rarely moves materials and office equipment weighing up to 25 lbs. Constantly works in an indoor environment. Rarely works in inclement outdoor weather conditions. Rarely operates motor vehicle for up to four (4) hours continuously or intermittently.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

High School Diploma or equivalent with three (3) years of Human or Social Services experience working with children and families, or an associate degree in a Human or Social Services field with one (1) year of experience.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Must possess and maintain a valid Florida Driver License.

OTHER JOB-RELATED REQUIREMENTS:

         Disaster Essential.

THE HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS
Does not Discriminate on the basis of age, race, sex, religious belief, color, national origin, disability/handicap, gender, gender identity, sexual orientation, genetics or any other legally protected group/class. We are proud to be a drug free workplace. Screening tests for illegal drug use may be required as a condition of employment