CALENDAR ADMINISTRATOR

Description

The AT&T Performing Arts Center commits to serving as a place of inclusion, diversity, and equity for our staff, artists, community and beyond. We commit to listening to each other, learning from each other, and taking a stand for what we know is right, so that all people feel valued, respected, and safe.

The Center is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. Members of underrepresented groups are strongly encouraged to apply.

Job Summary:

The Calendar Administrator's primary responsibility is calendar management, which is maintaining and coordinating usage schedules via our calendar software (currently Momentus/VenueOps) for all AT&T Performing Arts Center venues and all Center events taking place off-campus. The Calendar Administrator supports the programming department's day-to-day operations, including expenses, reconciliations, financial tracking and reporting, and coordinating department activities. They will assist with contract and payment tracking for Center Presents, Broadway, Rentals, and other special projects as assigned.

This position requires a detail-oriented, highly organized team player with excellent interpersonal skills who works seamlessly and efficiently with AT&T Performing Arts Center staff and with end users of the facilities. Essential skills include thriving in a fast-paced, ever-changing environment while maintaining high professionalism. Must be a self-starter and work autonomously using independent judgment. A positive attitude towards the position and the Center’s Core Values is imperative.

Position Responsibilities:

• Responsible for overall calendar management and event bookings for all constituent groups, including Broadway, concerts, speakers and comedy, private rentals and meetings, and the Center’s Resident Companies.
• Oversee user administration of the calendar, such as adding, orienting, and assisting users
• Provide general administrative support to the programming and venue sales department and department leadership by promptly completing various projects and tasks, including expense tracking, meeting and calendar coordination, and minute-taking.
• Ensure timely responses to new event inquiries
• Coordinate lodging and transportation needs for talent as agreed to per contract
• Maintain and ensure meticulous data entry in Momentus/VenueOps Event Management system 
• Update and distribute weekly VenueOps reports
• Track, schedule, and process settlements, expenses, and artist payments with the finance department through the organizational financial system
• Lead weekly calendar coverage meeting
• Report on venue and user usage, including Resident Company billable usage for both internal users and external requests including PAC Stats
• Interpret and implement lease agreements for all Resident Companies and resolve booking-related disputes.
• Ensure the Center's core values are being adhered to
• Other duties as assigned

This position is a full-time, non-exempt position, paying an hourly rate of $19-$21/hour. 

Requirements

Qualifications:

Education and/or Experience:

• Bachelor's Degree preferred, but equivalent experience and passion for the performing arts are also considered a plus

Experience & Skills:

• VenueOps experience a plus
• Ability to understand, interpret, and summarize complex lease agreements and contracts, preferable
• Excellent administrative, organizational, communication, and interpersonal skills
• Superior customer service and sales skills
• Comfortable with Microsoft Office Suite preferred (Outlook, Word, Excel)
• Should be able to work on multiple projects simultaneously while being able to prioritize and move each project along to meet deadlines and remain calm in stressful situations
• Self-motivated with strong organizational skills, meticulous and precise attention to details

ABOUT THE AT&T PERFORMING ARTS CENTER

The AT&T Performing Arts Center is a nonprofit foundation that operates and programs a 10-acre campus comprising of three premier performance venues and a park in downtown Dallas. Audiences enjoy the best and most recent from Broadway; the finest dance companies from across the globe co-presented with TITAS Presents; and top concerts, performers and cutting-edge speakers. Thousands of students explore and more deeply experience the arts through the Center’s education program, Open Stages. The Center also offers free programming for audiences from every part of the community. 

Our Purpose- Shape the stage for life to thrive in Dallas 

Our Vision-To be a catalyst for imaginative excellence that enables economic and artistic growth for Dallas 

Our Mission- We are a vibrant cultural hub that provides, operates and activates exceptional spaces for artists, artistic organizations and our community. 

Our Commitments

We operate responsibly: Serve as dutiful stewards for our campus and sustainably fulfill our mission 

We value artists: Bring innovative, relevant and distinctive performances to our spaces and ensure the success of our Resident Companies and partners 

We care for our communities: Be a leader in arts advocacy; listen to, empower, and uplift our artists, artistic organizations, and communities 

We deliver quality: Ensure every aspect of the customer experience is enriching, impactful, and memorable 

We inspire the next generation: Cultivate the future of the arts through impactful arts education and community engagement programs 

We are inclusive: Welcome and celebrate the histories, identities, and experience of our audiences 

We energize the city: Strengthen the vibrancy of the Dallas Arts District and make Dallas a better place 

At the core of the Center's culture are the values that shape the actions of its people. We are deeply committed to cultivating an atmosphere of inclusion, diversity, and equity, extending our dedication to our staff, artists, community, and beyond. Our foremost commitment is to listen to each other, learn from each other, and take a stand for what we know is right. By doing so, we strive to ensure that every individual feels valued, respected, and secure within our organization. 

The Center’s Core Values are to passionately pursue our mission by being: 

Achievement Focused- Committed to the advancement and cultivation of the performing arts in Dallas 

Community Minded- Actively fostering and participating in meaningful community interactions 

Customer Service Driven- Dedicated to the service of internal and external constituents so that all want to return 

Flexible- Willing to change to achieve results 

The Center’s five resident companies are among the city’s leading arts institutions: Anita N. Martinez Ballet Folklorico, Dallas Black Dance Theatre, The Dallas Opera, Dallas Theater Center and Texas Ballet Theater. 

Designed by internationally acclaimed architects, the Center’s campus includes the Margot and Bill Winspear Opera House, Dee and Charles Wyly Theatre, Annette Strauss Square, and Elaine D. and Charles A. Sammons Park and are some of the finest performance venues in the world.