Camp Services Coordinator

Job Description

Position: Camp Services Coordinator 

Responsible To: Camp Director

Classification: Seasonal Staff Member

Camp Location: Camp Cloud Rim or Trefoil Ranch

Job Purpose

This position plays a key role in upholding the mission of Girl Scouts of Utah by modeling respect, integrity, and service, prioritizing camper well-being, and contributing to a collaborative, camp-wide culture. When not serving as Camp Services Coordinator, this position supports general camp operations, demonstrating flexibility, teamwork, and a readiness to assist wherever needed to provide a memorable and meaningful camp experience for all.

Job Accountabilities

· Complete weekly and end-of-season reports. As a member of the camp Leadership Team, assist the Camp Director in the development, implementation, evaluation, and administration of the council’s program for overnight camp.

o Work with the Camp Director and leadership team to maintain the American Camp Association standards book.

o Collaborate with the Camp Director to maintain all financial records, be mindful of the overall camp budget, and make bank

deposits as needed.

o Manage the ordering, purchasing, and distributing of supplies necessary for the operation of the camp program.

o Assist with transportation of campers and staff to the clinic or other health service facilities.

o Maintain camp vehicle by completing daily safety inspections, recording mileage and maintenance checks, ensuring first aid kit is properly stocked with supplies, and filling the vehicle with gas.

· Act as the family liaison between camp and parents while campers are attending and manage communications between parents and campers.

o Organize and supervise weekly camper check in/out; report all no-show campers to the Program and Camp Registrar; manage all late check ins and early check outs.

o Work with Assistant Director to assemble take home packets; ensure that they are distributed to parents/guardians during check-out

o  Oversee the distribution of camper T-shirts.

o Organize and distribute incoming and outgoing camp mail. Print and distribute camper emails daily. Ensure all campers receive their daily mail. Collect outgoing mail and emails and send accordingly.

· Manage camp photos

o Ensure camp cameras are charged and in working condition.

o Distribute camp cameras to units at the beginning of the week and collect at the end.

o   Review photos taken throughout the week and upload good quality photos to the  photo sharing software.

 o   Capture photos throughout the week and upload them.

· Participate in general camp program and operations.

o Assist with unit and camp housekeeping, sanitation, and care of supplies and equipment.

o Run trading post for campers and additional program

o Organize and inventory merchandise

o Process all sales paperwork

o Manage cash, and the cash register

o Maintain Cleanliness of trading post

· Understand and implement safety guidelines and standards as outlined by Girl Scouts of the USA, the American Camp Association, and any state and local codes.

· Perform additional duties as assigned.

· Job duties may be subject to change pursuant to the activities of the camp, camp needs, and the organization as a whole.

Qualifications

• Must be a certified driver on council’s behalf (clear MVR background, be at least 21 years of age and provide proof of auto insurance and motor vehicle licensing)
• Overnight camp experience preferred.
• Skilled and experienced in digital camera use.
• Proficient in Microsoft Office Suite, social media management, internet research, and point of sale systems.
• Hold or be willing to obtain certifications related to specific program areas on the property (High Ropes, Red Cross Waterfront Lifeguarding & First Aid, CPR for the Professional Rescuer, and Small Craft Safety certifications or the equivalent.)
• Possess good organizational, leadership, and teaching skills:

o   Ability to schedule and manage time, resources, and people.

o   Strong decision-making skills while exercising good judgment.

o   Six weeks experience in a management or supervisory role is required (six months is preferred).

• Spanish-English bilingual communication skills are valued but not required.
• Prior Girl Scout experience is preferred but not required.

Qualifications for All Positions at GSU Summer Camp

• Possess or be willing to obtain Red Cross First Aid & CPR Certifications or the equivalent.
• Have or be willing to obtain a Utah Food Handlers’ Permit.
•  Ability to engage in effective, interactive, two-way communication with campers ages 6–17, including providing clear verbal instructions, actively listening, and responding appropriately to their needs and questions.
• Effectively communicate and engage in interactive, two-way communication with groups of adults, including providing clear verbal instructions, actively listening, and responding appropriately to questions and feedback.
• Capable of following direction from Camp Director, adhering to policies, and following camp procedures.
• Ability to observe camper behavior, assess its appropriateness, enforce appropriate safety regulations, and apply appropriate behavior management techniques.
• Respond appropriately in a crisis situation.
• Complete the council required health forms and documentation to ensure the well-being of living and working in an outdoor camp setting.

Physical Requirements

•  Must be able to bend down and move, lift, stock, and carry boxes, program materials, and supplies (up to 50 pounds).
• Ability to walk, stand, and work on feet up to 12 to 14 hours a day, including walking upwards of 10,000 steps a day on uneven, unpaved, very steep terrain.     
• Capable of living and working in a high elevation (up to 9200’) and outdoor setting.
• Have visual/auditory ability to respond to environmental and other hazards related to summer camp activities.

Core Competencies

• Business First Mindset
• Leadership and Stewardship
• Strong Communicator
• Relational Intelligence
• Social Justice and Inclusion (DEI)
• Customer Focused
• Alignment with Girl Scouts of Utah’s Mission

 Camp Staff Role in Mission Efforts

•  Represent Girl Scouts of Utah positively and professionally in all interactions with campers, families, volunteers, community members, and potential donors.
• Collaborate with staff, volunteers, families, and community partners to support shared goals and positive outcomes.
• Model the values and principles of the Girl Scout Movement, regardless of personal beliefs, by demonstrating respect, integrity, inclusivity, and a commitment to a safe and supportive environment.
•  Prioritize the needs of girls, families, and volunteers, ensuring every camper has a meaningful, positive, and mission-centered experience.