Campaign Coordinator

Description

The Campaign Coordinator supports the fundraising team of the Advancement Office executing an ambitious comprehensive fundraising campaign that aligns with the strategic priorities of the school. This individual is primarily responsible for overseeing and coordinating volunteer management within the campaign and secondarily providing operational support to gift officers soliciting and securing multi-year commitments. This is an external facing role working with school leadership and key community partners. 

This is a year-round 12 month, full-time position. It is considered non-exempt and eligible for full benefits.

Primary Responsibilities:

Key Function #1 – Volunteer Management:

• Volunteer management will be the primary responsibility and take the bulk of time for the Campaign Coordinator (~60%).
• Communicate with campaign volunteers regularly and record activities completed by volunteers within the Customer Relationship Management (CRM) database.
• Work with internal partners to relay pertinent information to and from volunteers.
• Schedule group meetings for volunteers and prepare meeting agendas and reports. 
• Record meeting minutes and distribute them to appropriate groups.
• Prepare and assist in creating dashboards and reports to provide the campaign chairmen and cabinet on a weekly, monthly and quarterly basis.

Key Function #2 – Campaign Management:

• Assist gift officers to maintain organization of opportunities, activities into our Salesforce CRM, and accuracy of gifts and pledges being recorded within the system.
• Manage pledge documentation process, generating Letters of Intent (LOIs) for newly won gift opportunities. This could include follow up conversations with donors and writing fund descriptions.
• Coordinate with the Chief Development Officer and Head of School’s office, as necessary, for high-level donor meetings.

Key Function #3 – General Advancement Coordination:

• Coordinate stewardship activities such as donor thank-you letters from students to scholarship donors.
• Serve as backup for gift acknowledgement letter preparation.
• On a regular schedule, manage and send giving society welcome letters and gifts to new members.
• Manage the Advancement team vehicles among Advancement team and other offices of McCallie when needed.

Requirements

Requirements:

• Proven administrative experience
• Excellent written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• Strong Microsoft Office skills
• Knowledge of CRMs, preferably Salesforce
• Ability to handle confidential information
• Occasional work on nights and weekends may be required
• Deep understanding of, support for, and desire to live out McCallie’s mission for the good of McCallie boys - including both the school’s commitment to character development and the ideals of honor, truth, and duty and the school’s Christian foundation and Judeo-Christian heritage

Preferred Qualifications:

• Previous success in office management
• Knowledge of Google Suite
• Experience developing internal processes