Case Manager (Pre-Litigation)

Ferrone Law Group is California's pre-eminent law firm specializing exclusively in the representation of public safety associations and their members. With over 24 years of experience, the firm has grown rapidly, earning a reputation for its integrity, unmatched success, and client commitment. The firm handles labor and contract negotiations, disciplinary investigations, critical incidents, criminal defense, and other litigation areas. The firm’s main office is in Westlake Village, CA with satellite offices in Brea and San Diego. We are currently recruiting for a Case Manager (Pre-Litigation). 

The Case Manager will work directly and support the Personal Injury attorneys.  In addition, the Case Manager will work with other departments (i.e., Workers’ Compensation, Employment Law, Administration, Intake, etc.), as assigned.  In addition, the Case Manager may be tasked with special projects on an as-needed basis requiring direction and guidance by Management.

Primary duties/responsibilities include, but are not limited to:

• Oversee and manage approximately 115 to 125 pre-litigation matters


• Interview clients, witnesses, and law enforcement officers


• Contact third party and first party insurance carriers to open insurance claim


• Open Medi-Cal and/or Medicare claim on behalf of the client


• Gather police reports and other supporting evidence


• Conduct research on third party, including asset search, policy limits, etc.


• Request, receive and document medical information.


• Assist client in resolving client’s property damage claim (i.e. set up inspection, reimbursement for storage and tow charge, reimbursement for rental expense and/or loss of use, and coordinate execution of property damage releases and payment).


• Communicate and correspond with client regarding medical treatment and current symptoms.


• Communicate and correspond with claims adjuster and treating medical providers.


• Participate in monthly file reviews with assigned Personal Injury attorney.


• Gather all necessary documents for demands.


• Negotiate settlements with claims adjuster.


• Assist client through the pre-litigation settlement process, including communicating all offers/counteroffers, negotiating reductions with medical providers, drafting breakdown, coordinating with client to review settlement documents, return fully executed releases to claims adjuster and processing settlement disbursements.


• Open and review incoming mail.


• Assist assigned Personal Injury attorney in tracking and submitting all required government claim form(s) for assigned matters.


• Fax, photocopy, scan, and convert or export/import documents to/from other applications.


• Maintain electronic and hardcopy files in accordance with the Firm's policies and procedures.


• Responsible for actively medically managing each assigned matter with Attorney approval, including reviewing medical reports and medical recommendations, assisting with scheduling medical appointments, obtaining referrals for additional medical treatment, appointment reminders, etc.


• Responsible for actively participating in liability and insurance investigations for all assigned matters, including timely sending spoliation letters to all applicable persons/entities, obtaining photos, videos, witness statements, etc.


• Responsible for adequately managing all matters involving governmental entities, including timely filing government claim, following up on rejection notice, changing file jacket, etc.
  

Competencies/Skills:

• Ability to handle confidential and sensitive information with a high degree of discretion and tact.


• Ability to communicate effectively, in English and Spanish, with a range of individuals


• Possess strong organizational/clerical skills


• Ability to work alone or as part of a team


• Ability to pay very close attention to detail


• Ability to adhere to law office policies and procedures


• Ability to identify urgent tasks and to prioritize accordingly


• Able to practice appropriate office etiquette


• Ability to manage their time and multi-task effectively


• Ability to maintain composure and professionalism under pressure


• Ability to adapt to new situations and changing priorities; and


• This position requires physical activity including, but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds (lbs.). In addition, lifting heavy items and transport/guide up to 100 pounds (lbs.) of material on a cart is sometimes required.

Qualifications:

• Possess a working knowledge of personal injury pre-litigation matters.


• Minimum 3 years of experience working in a Personal Injury law firm.


• Familiarity with Microsoft Office Suite (i.e., Outlook, Word, Excel) and other applications and/or systems (i.e., Adobe, Internet).


• Professional appearance and “get it done” attitude.


• The right candidate will have excellent written and verbal communication skills.