Cash Apps and Billing Supervisor

Description

Position:    Supervisor, Cash Apps and Billing 

Department:  Accounting

Location:   Folsom, California

Compensation:  $69,000- $72,000 annually

Exemption Status: EXEMPT

About ConferenceDirect

ConferenceDirect is one of the world’s leading event management and hospitality services firms. We help clients save time and money by securing the best hotel accommodations, meeting space, conference venues, and hospitality services available at the most favorable terms possible. For more than 25 years, we have been passionate about achieving better results for our clients. See more at our website: http://conferencedirect.com/

Job Summary

The Supervisor, Cash Apps and Billing, manages a team of three to ensure all payments received are deposited on a timely basis and properly applied. The Supervisor also ensures that invoices related to Sourcing and Additional Services are done accurately and in a timely manner. This position reports to the A/R Manager and will require in office attendance. 

Responsibilities

• Team Management: Leading and supervising a team of cash application and billing specialists 
• Process Coordination: Ensuring that daily processes and reports are completed on time 
• Payment Posting: Ensuring that payments and adjustments are posted on time 
• Policy and Procedure Maintenance: Completing and maintaining policies and procedures 
• Reporting: Providing weekly and monthly productivity and departmental reports 
• Reconciliation: Providing reconciliation reports to leadership on a weekly and monthly basis 
• Staff Training: Coordinating staff training and quality assurance 
• Discrepancy Resolution: Investigating and resolving discrepancies or variances in cash application processes
• Training and Supervising: Hiring, training, and overseeing cash application and billing staff 
• Ensuring Accuracy: Ensuring the accuracy of invoicing and reconciling billing accounts 
• Resolving Issues: Handling billing-related issues and providing resolutions 
• Maintaining Relationships: Maintaining strong relationships with clients 
• Meeting Goals: Ensuring the department meets its goals and deadlines 
• Communicating: Communicating with other members of the accounting department
• Other duties as assigned

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

Required Education and Experience

· 5+ years in A/R, Accounting or similar finance related position(s) 

· Basic understanding of accounting principles 

· Diplomatic, courteous and professional communication skills, both verbal and written 

· Advanced Excel skills

· Understands the importance of teamwork 

· Attention to detail and an eye for accuracy 

· Excellent analytical and problem-solving skills

· Experience working with a Cloud ERP system

· Authorized to work in the United States for any employer

Preferred Experience

· Associate or bachelor’s degree preferred

· Hospitality Experience

· NetSuite Experience

ConferenceDirect is an Equal Opportunity Employer

It is the policy of the Company to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, age, ancestry, physical or mental disability, genetic information, marital status, or any other classification protected by applicable local, state or federal laws. This policy prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. This policy applies to all aspects of employment, including, but not limited to hiring, job assignment, working conditions, compensation, promotion, benefits, scheduling, training, discipline and termination.