Catering Sales Assistant

Job Description

Provides support to the Catering and Planning department including but not limited to  responsibilities outlined below:

• Have a working knowledge of all programs and platforms used within the department


• Oversee and distribute daily updates and weekly planning documents, including but not limited to event orders, diagrams, resumes, reports and sales packets


• Manage Deposit spreadsheet  and communicate to clients when deposits are due


• Work with accounting to manage invoicing with vendors


• Coordinate Amenities orders


• Oversee vendor relations including placing orders, assisting with invoices and collecting certificates of insurance


• Work with Catering Director for updated menus and marketing materials


• Maintain knowledge of selling and planning events including an understanding of  all wedding information, packages and minimums, catering menus, event space, meeting set-ups and capacities


• Sell and plan small meetings and social events


• Manage room block only groups


• Greet Group Clients when necessary, acting as liason as needed


• Handle site tours when a manager is not available


• Assist managers with on-site coordination of events (providing direction, assist with     set-up of miscellaneous items, etc)


• Support managers with the detailing of events as requested (entrée cards, rentals, etc)


• Additional tasks and duties may be added or moved by the Director as needed.