CCLS Fiscal Clerk

Reports to  

Controller

FLSA Status
Full-Time, Non-Exempt (Non-Union)

Application Deadline  

Until Filled

Salary 

$24.71 - $33.63 per hour

PROGRAM DESCRIPTION

For over 50 years, CCLS has been representing and advocating for low-income individuals in Merced, Tuolumne, Mariposa, Fresno, Tulare, and Kings Counties. With more than 90 employees, CCLS works to provide high quality, no-cost civil legal services to low-income individuals, families, and communities—improving the wellbeing of our Valley through advocacy, client education, and legal work that meets individual clients’ immediate needs. We also work closely with agencies and community organizations that share our commitment to support our clients.

JOB DESCRIPTION

The Fiscal Clerk provides bookkeeping support to the organization. This position reports to and receives directions from the Director of Fiscal Services and works closely with the Fiscal Officers for Accounting. The Fiscal Clerk is responsible for a variety of bookkeeping duties including processing Accounts Payable, assisting with Payroll and payroll-related functions, and supporting general Fiscal operations. Although the majority of the work will involve performing bookkeeping activities, the Fiscal Clerk may be called upon to complete other general clerical tasks.

CCLS is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, other non-merit factor or any categories protected by law. We encourage all interested individuals to apply. CCLS is subject to a Collective Bargaining Agreement.

DUTIES

• Process Accounts Payable vendor invoices and staff reimbursements promptly and accurately for payment, ensuring adherence to payment terms and policies.
• Communicate with vendors/staff as necessary to resolve invoice discrepancies and maintain positive relationships.
• Maintain organized vendor files and records, including accurate invoices, payments, and correspondence documentation.
• Provide information and assistance to the public, vendors, and staff regarding accounts, contracts, budgets, and financial transactions.
• Review accounts and statements for accuracy, identifying and resolving discrepancies in payments, receipts, or accounts.
• Monitor, review, and reconcile Credit Cards, ensuring all charges are supported by appropriate documentation.
• Reconcile Petty Cash and review monthly reports of expenditures, ensuring accuracy and compliance with policies.
• Monitor the Fiscal Operations Email Inbox Daily, responding to inquiries and routing requests to the appropriate staff members.
• Receive, review, and process Accounts Receivable and Bank Deposits, ensuring accuracy and timely processing.
• Maintain fiscal records, including monitoring budgets, contracts, and accounts, checking records for errors, and preparing forms to transfer funds.
• Perform Data Entry for General Ledger Accounting, ensuring accuracy and completeness of entries.
• Assist with the preparation and processing of Payroll, ensuring timely and accurate payments to employees.
• Assist with the annual Audit, providing information and support as needed, and participating in staff training.
• Operate office equipment, including ten-key, computers, copy machines, printers, multi-line modern telephone systems, fax machines, scanners, and other equipment.
• Perform other clerical tasks as assigned, including typing, filing, processing and maintaining records, composing and editing reports and correspondence, and delivering or picking up materials.

QUALIFICATIONS

• One (1) year of full-time, paid bookkeeping experience OR a certificate of completion from an accounting/bookkeeping program obtained from an accredited college or university, OR the completion of fifteen (15) semester units of accounting coursework, that is acceptable within the United States' accredited college or university system, may substitute for the required experience.
• Knowledge of:
  • Bookkeeping methods and terminology;
  • Basic office practices, procedures, and terminology;
  • Common spreadsheet software;
  • Basic alphanumeric filing systems and record keeping practices;
  • Basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages;
  • Correct grammar, spelling and punctuation;
  • Principles and practices of effective customer service.
• Learn and apply the policies and practices of CCLS’s Fiscal Department;
• Perform basic mathematical computations;
• Alphabetize, file, and maintain various financial records;
• Interact tactfully and courteously with the public, clients, vendors, and fellow staff;
• Operate modern office equipment including computer hardware, software, and internet- and web-based applications;
• Understand and carry out oral and written instructions;
• Communicate clearly and concisely, both orally and in writing;
• Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public;
• Display a high degree of maturity, integrity and good judgment.