Central Supply Clerk

Central Supply Clerk- Part time

(Monday - Thursday 9am to 1pm)

GENERAL DESCRIPTION OF POSITION

A Central Supply Clerk plays a vital role in ensuring healthcare facilities have the necessary supplies and equipment readily available for patient care and overall operations. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Key Responsibilities:

• Supply Management:
  • Ordering and receiving supplies from vendors, including but not limited to Office Supplies.
  • Shipping supplies out to satellite clinics 
  • Unpacking, organizing, and stocking medical supplies, scan packing list
  • Maintaining accurate inventory records of all items.
  • Conducting regular inventory checks and audits.
  • Monitoring supply levels, maintaining par levels and checking for expired supplies.
  • Reconciling received orders with packing slips, reporting discrepancies and end of month inventory counts
• Distribution:
  • Collecting and filling supply requisitions from various departments.
  • Delivering supplies to nursing stations and designated areas.
• Organization & Maintenance:
  • Maintaining a clean, organized, temp control of the Central Supply area.
  • Ensuring proper storage of supplies and equipment.
• Communication & Collaboration:
  • Relaying customer issues and feedback to leadership.

QUALIFICATIONS

• High School Diploma or equivalent required.
• Previous experience in supply or inventory management, particularly in a healthcare setting, is preferred.
• Basic math and accounting skills may be needed for budgeting.
• Ability to read, write, and communicate effectively in English.
• Ability to work independently and as part of a team.
• Strong organizational and detail-oriented skills.
• Ability to lift and move objects, potentially up to 50 pounds. 

In essence, a Central Supply Clerk is responsible for the efficient and accurate management of medical and other supplies within a healthcare setting, contributing to quality patient care and smooth operational flow. 

COMMUNICATION SKILLS

Ability to read and understand simple instructions, short correspondence, notes, letters and memos; Ability to write simple correspondence.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.

CRITICAL THINKING SKILLS

Ability to use common sense understanding in order to carry out detailed written or oral instructions. Ability to deal with problems involving a few known variables in situations of a routine nature.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

SOFTWARE SKILLS REQUIRED

Basic: Alphanumeric Data Entry, Contact Management, Word Processing/Typing

INITIATIVE AND INGENUITY

SUPERVISION RECEIVED

Expected to work independently/under general supervision where standard practice enables the employee to proceed alone on routine work, referring all questionable cases to supervisor.

PLANNING

Limited responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work operations.

DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of minor importance, and which would not only affect the operating efficiency of the individuals involved but would also affect the work operations of other employees and/or clientele.

MENTAL DEMAND

Light mental demand. Operations requiring intermittent directed thinking to carry out predetermined procedure or sequence of operations of limited variability. Operations requiring intermittent attention to control machine or manual motions.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately repetitive. Activities with slight variation using a definite set of processes or directions with some degree of supervision. Choice of learned things in situations which conform to clearly established patterns and modes.

SUPERVISORY RESPONSIBILITIES

No supervision.

Supervises the following departments: Not indicated.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Regularly responsible for property where carelessness or error would result in only minor damage or minor monetary loss. Almost continuous care and attention is required when handling this property in order to prevent loss.

ACCURACY

Probable errors of internal scope should ordinarily be detected within the department or office in which they occur but may affect the work of others within the unit, requiring additional expenditure of time to trace errors and make all necessary corrections. Errors would require a moderate amount of time to correct.

ACCOUNTABILITY

FREEDOM TO ACT

Standardized. Accepted processes covered by well-defined standardized policies and procedures with supervisory review.

ANNUAL MONETARY IMPACT

None. Job does not create any dollar monetary impact for the organization.

IMPACT ON END RESULTS

Modest impact. Job has some impact on the organizations end results, but still from an indirect level. Provides assistance and support services that facilitates decision making by others.

PUBLIC CONTACT

Occasional contacts with patrons on routine matters.

EMPLOYEE CONTACT

Contacts occasionally with others beyond immediate associates, but generally of a routine nature. May obtain, present or discuss data, but only as pertains to an immediate and specific assignment. No responsibility for obtaining cooperation or approval of action or decision.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)

WORKING CONDITIONS

Periodically exposed to such elements as noise, intermittent standing, walking, occasionally pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually constant, must be able to deal effectively with constant distractions. 

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Semi-repetitive, high physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is regularly required to use hands to finger, handle, or feel; frequently required to stand, walk, reach with hands and arms, talk or hear; and occasionally required to sit, climb or balance, stoop, kneel, crouch, or crawl and/or transfer patients to and from wheelchairs. The employee must occasionally lift and/or move up to 100 pounds; frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception; and ability to adjust focus. 

ADDITIONAL INFORMATION

Position Type/Expected Hours of Work

This is a part time position. Days and hours of work are Monday through Thursday, 9:00 a.m. to 1:00 p.m.

Travel

Some travel is expected for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.