Chief Finance Officer

Director of Fiscal Operations

General Definition of Work

The Director of Fiscal Operations, under minimal supervision, performs senior level work with

extensive decision making discretion organizing, directing, and evaluating a wide variety of

financial activities while maintaining a robust and effective internal control environment. This

position provides oversight and leadership in the areas of accounts payable, accounting, auditing,

and purchasing. Employee performs advanced and supervisory work to carry out Board of Education

policies and procedures related to finance under the direction of the Chief Finance Officer.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or

ability required. Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

Salary/Status

State Salary Schedule/Full-time, 12 months

Reports To

Chief Finance Officer

Place of Work

The normal place of work is on the premises used by Durham Public Schools. Durham Public Schoolls reserves the right to require you to work at such other place(s) as it may reasonably

require from time to time.

Essential Functions

* Adhere to all state, federal, and local laws, policies, and procedures* Lead, manage and supervise/evaluate assigned programs/staff* Oversee and supervise the maintenance, control, and analysis of fiscal operations* Review all accounting entries for accuracy, analyze support documentation and approve of

documents in accordance with fiscal policies

* Oversee review of monthly financial statements and year-end audits for individual schools to

ensure compliance

* Serve as district bank administrator* Serve as point of contact for external auditors* Calculate and submit the sales tax refund for the district* Investigate all issues with bank reconciliations and reconcile balance sheet accounts* Oversee procedures to assure compliance with financial laws, regulations, and requirements and

to assure adherence to generally accepted accounting principles (GAAP) and standard business

practices

* Coordinate process for year-end close out and to open new accounting fiscal year* Coordinate other audits that pertain to area of responsibility* Calculate, process, and order state and federal cash required for monthly payroll and accounts

payables expenses

* Monitor financial file transmissions to outside agencies monthly* Resolve issues with banking institutions and software vendors* Collaborate and invest district funds to ensure adequate returns on investments* Complete local, state, or federal surveys and reports accurately and promptly* Participate in professional development workshops and leadership training* Create an inclusive environment with positive communication/public relations* Facilitate the development of the department's improvement plan* Perform related work as assigned or required

Knowledge, Skills, Abilities

* Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures

of public school system financial policies

* Comprehensive knowledge of federal, state, and local regulatory requirements applicable to

school system finances

* Knowledge of generally accepted accounting principles and principles of public administration,

particularly as they relate to units of local government

* Knowledge of State statutes, policies, and regulations regarding financial transactions and of

federal laws and rules impacting financial operations

* Skilled in technology with demonstrated ability to use spreadsheet software and word processing

software

* Ability to use computer-based financial software packages to include experience with database

search and retrieval both through query functions and typical web-based reporting in order to

answer questions or to detect errors

* Thorough knowledge of county and school board policies, procedures, and standards regarding

funding, position control, and allotments

* Ability to maintain professional and emotional control under stress* Ability to reflect appropriate response to situations, while maintaining a professional and

personal demeanor

* Ability to learn and use specialized tools, equipment or software related to business

needs

* Ability to develop, monitor, and implement a fiscally sound budget* Ability to direct and evaluate the work of others* Ability to implement local, state, and federal rules, guidelines, and procedures into daily

business operations

* Ability to communicate effectively* Ability to reason, make judgments, and maintain effective working relationships* Ability to employ positive communication skills in all settings/mediums* Ability to problem-solve utilizing sound judgment* Ability to maintain confidentiality regarding school system business* Ability to develop related charts, graphs, reports, and records pertaining to school planning

and strategy

* Ability to take initiative, work independently, and exercise sound judgement* Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs* Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk

mitigation actions

* Demonstrated ability to work effectively in a deadline-driven, rapidly changing team

environment

Education and Experience

* Bachelor's degree in business administration, Accounting or related area required* Ability to obtain/hold/maintain a NC School Business Officer Certification preferred* CPA certification preferred* Equivalent combination of experience and education

Special Requirements

* Possess and maintain a NC Driver's License or ability to provide own transportation* Travel to school district buildings and professional meetings

Physical Requirements/Working Conditions

* Work requires the occasional exertion of up to ten pounds of force* Work regularly requires exchange of accurate and detailed information through oral and written

communication

* Constantly operates a computer and other office business equipment* Ability to remain in stationary position for required meetings/work* Ability to move to other work locations* Visual acuity requires preparing and analyzing written or computer data, determining the

accuracy and thoroughness of work, and observing general surroundings and activities

* Hearing is required to perceive information at normal spoken word levels, and to receive

detailed information through oral communications

* Work requires preparing and analyzing written or computer data, operating standard office

equipment, use of advanced technology

* Work occasionally requires exposure to outdoor weather conditions* Work is generally in a moderately noisy location (e.g., business office, light traffic)* Requires the ability to deal with people beyond giving and receiving instructions* Must be adaptable to performing under mild to high levels of stress.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work

performed by employees within this classification. It is not designed to contain or be interpreted

as a comprehensive inventory of all duties, responsibilities, and qualifications required of

employees in this job. Job description is sourced from employee interviews, internal documents,

representative job descriptions in similar districts, and other state/federal agencies.

Durham Public Schools provides equal employment opportunities to all employees and applicants for

employment and prohibits discrimination and harassment of any type without regard to race, color,

religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual

orientation, gender identity or expression, or any other characteristic protected by federal,

state, or local laws. This policy applies to all terms and conditions of employment, including

recruiting, hiring, placement, promotion, termination, layoff, recall,

compensation, and training.
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