Chief Of Staff and Efficiency

Chief of Staff, Efficiency, and Getting Things Unstuck

On Site in Ft. Lee, NJ- Non-Remote Role
Team of 10-15

Salary $120K
Day 1 Benefits

-Professional with Unflappable Ethics
-Triple Checks Work Product for Accuracy, Presentation, and Mistakes
-Highly Organized and Detailed Oriented
-Respects and Regards Confidentiality at all times. You are unfailingly trustworthy with confidential information
-Accountable. Doesn't Pass The Buck, nor Blame Colleagues
-Self Aware, Ability to Read The Room
-Polished, Strong Business
-Get It Done Mindset
-Project Management. Continue Process Improvement.
-Time Optimization
-Strategic Vision and Strong Professional Business Acumen
-Effective Communication and Emotional Intelligence
-Proactive Decision Making
-You are not Seeking "Gig Work" nor "Over Employment" Culture

A DEI based startup has experienced a strong period of growth as the direct result of increased efficiency and productivity. To continue this trajectory, we’re searching for a highly qualified

Chief of Staff and Efficiency

to work closely with our executive team. From Day 1, this person will have an immediate impact on our productivity by streamlining strategic initiatives, overseeing program management, and communicating objectives to departments. The ideal candidate will have proven success in a Chief of Staff, COO, Director of Administration, business management role, with a special focus on executive-level advising and interdepartmental collaboration.

Reporting to the Chief Executive Officer, the Chief of Staff (COS) is an organization-wide support leader who is a high-functioning catalyst for the CEO’s priorities and the organization’s overall effectiveness.

The COS serves as a collaborator, advisor, and implementer of ongoing organizational priorities and special initiatives across a broad range of topics. Internally, the COS will support special projects, advise teams, and address organizational challenges on behalf of both the CEO and the team. The COS not only supports the CEO in their leadership of the organization, but is a key member of the senior team, working in close partnership with Department Heads to ensure alignment in achieving organizational goals. Externally, the COS will build and manage organizational partnerships – both national and local. The purpose of the role is to maximize the effectiveness of the CEO and the team and to drive forward the mission.

This role has several responsibilities focused on making time, information, and decision processes more effective for the CEO, providing the “glue” between departments to ensure that there are no duplicative efforts across the organization. This individual will serve as a versatile thought partner to help manage the CEO’s various commitments in addition to executing new initiatives independently.

Position Responsibilities
Operational Leadership
Manages hiring and onboarding of new staff as well as ongoing performance management (as needed).
Supports cross-department collaboration, drawing connections between shared projects and responsibilities to create efficiencies in the work.
Special Projects
Supports at a high level on special projects and initiatives as delegated by the CEO, spanning across all departments and functions
Serves as a key capacity-building resource for the organization, taking on one-time projects or initiatives that may otherwise be deprioritized.
Manages special committees as delegated by the CEO
Mission & Vision Stewardship
Partner with Leadership to steward a strong team culture and a safe, supportive, and nurturing environment that fosters team productivity and excellence.
Qualifications and Experience
A passion for the mission, vision, and core values
Track record of success in leading change and innovation with demonstrated results.
Understanding of current and emerging issues of the organization’s program areas and the ability to quickly gain knowledge in new areas.
Ability to work independently and as part of a complex team effort.
History of success in roles requiring creative and critical thinking while managing multiple priorities.
Excellent research, analytical, writing and presentation skills.
Outstanding relationship-building and interpersonal skills.
Experience with data analysis
Experience with budget management
Consulting experience with a focus on operations management
Proven success in a project coordination/ management role
Nimble business mind with a focus on developing creative solutions
Strong project reporting skills, with a focus on interdepartmental communication

You
You have 10-15 years of professional business experience (Corporate, Nonprofit, Entrepreneurship)
You are not Seeking "Gig Work" nor "Over Employment" Culture
You thrive in ambiguous situations with shifting priorities - your superpower is making sense of complicated situations
You are an excellent verbal and written communicator - you always err on the side of overcommunication
You are a strategic thinker with a deep love for process - you can take a goal and design a process to get there that is efficient and effective
You are an excellent cross-functional project manager - you know what it takes to run a tight process and work with and through people
You thrive on direct, honest, and supportive communication and are unafraid to speak your mind respectfully, no matter the audience
You are a mature leader that can work with people up and down the organization.
You are incredibly organized. Creating and checking off to-do lists is literally one of your favorite activities
You are deeply empathetic and have an inherent curiosity for what makes people tick. Much of your effectiveness in this role will come through influence, not hard power, and in order to influence you have to understand what motivates people
You are proactive and a self-starter. You have the ability to comfortably dive into almost any area of the business or product no matter your level of familiarity. You are curious and love learning new things and being exposed to a wide variety of topics.
You are unfailingly trustworthy with confidential information
Strong supervisory and leadership skills, including previous experience managing people, with a track record of leading others to achieve ambitious goals
Excellent interpersonal and negotiation skills, including proven abilities to influence, manage, and motivate, as well as maintain confidentiality and discretion

#J-18808-Ljbffr