Chief of Staff / Executive Assistant

We are seeking a highly organized, strategic, and proactive Chief of Staff / Executive Assistant to serve as the right hand to the CEO. This role is a mix of high-level operational oversight, executive decision support, and personal assistance, ensuring that the CEO’s time is maximized and that business operations run smoothly.The ideal candidate is a structured thinker, excellent communicator, problem-solver, and executor—someone who can operate with minimal guidance while keeping the CEO informed and focused on high-impact priorities.Key Responsibilities

1. Executive Operations & Business Management

    •    Manage CEO’s inbox – sort, organize, and respond to emails on behalf of the CEO.
    •    Follow up with employees, clients, and stakeholders under the CEO’s name to ensure tasks are completed.
    •    Review team KPIs and deliverables, ensuring employees are meeting performance expectations.
    •    Act as an extension of the CEO – attending key meetings, summarizing decisions, and ensuring follow-through.
    •    Serve as a Chief of Staff, overseeing strategic initiatives and ensuring alignment across teams.
    •    Optimize workflows and processes to increase efficiency across departments.
    •    Conduct research and provide insights on business trends, competitors, and new opportunities.

1. People & Team Coordination

    •    Monitor employee performance and task completion, keeping the CEO informed.
    •    Hold team members accountable for their deliverables through structured follow-ups.
    •    Assist in hiring and onboarding by reviewing candidates, setting up interviews, and refining hiring processes.
    •    Facilitate internal communication to ensure seamless collaboration across teams.
    •    Improve team productivity by implementing systems for better tracking and reporting.

1. Personal Assistance & CEO Lifestyle Management

    •    Manage and optimize the CEO’s calendar, ensuring time is spent effectively.
    •    Coordinate business and personal travel, including flights, accommodations, and itineraries.
    •    Schedule and manage personal commitments, from high-level networking events to personal errands.
    •    Book appointments and handle reservations for personal and professional engagements.
    •    Ensure a work-life balance by proactively planning and adjusting the CEO’s schedule.

1. Special Projects & Strategic Execution

    •    Oversee high-priority projects and ensure timely execution.
    •    Act as a bridge between the CEO and external stakeholders, maintaining strong relationships.
    •    Handle confidential and sensitive information with discretion and professionalism.
    •    Anticipate business needs and proactively solve problems before they arise.What We’re Looking For
    •    Proven experience as a Chief of Staff, Executive Assistant, Operations Manager, or similar role.
    •    Exceptional communication and writing skills – you should be able to write and respond as if you were the CEO.
    •    Highly organized and detail-oriented, with the ability to prioritize effectively.
    •    Strong analytical skills – ability to review data, spot inefficiencies, and drive improvements.
    •    Experience managing teams and holding people accountable to KPIs.
    •    Tech-savvy, with experience using productivity tools (Notion, Slack, Google Suite, project management tools, etc.).
    •    Ability to work under pressure and in a fast-paced environment, anticipating problems before they arise.
    •    Discretion and professionalism, especially when handling confidential matters.
    •    Bonus: Experience in operations, consulting, or scaling a startup.•    High-impact role where you will work directly with the CEO and influence business outcomes.
    •    Growth opportunities, with the ability to transition into a COO or strategic leadership role.
    •    Competitive compensation and benefits (based on experience).
    •    A fast-paced, entrepreneurial environment where you’ll always be learning and evolving.