Child and Youth Services Administrative Coordinator

JOB TITLE: Child & Youth Services Administrative Coordinator
DEPARTMENT: Child & Youth Services
SUPERVISOR’S TITLE: Director of Program & Clinical Operations – Child & Youth Services
POSITIONS SUPERVISED: None
JOB STATUS: Full - time, Non-Exempt
SCHEDULE: Mon - Fri (8am-3pm)

Summary:

Provide administrative, program, compliance, and operational support for the Child & Youth Services Department.

Key Responsibilities:

· Maintain accurate program records, reports, spreadsheets, forms, and confidential files
· Prepare correspondence, billing documentation, meeting materials, and minutes
· Answer and route telephone calls and provide general office support
· Process purchase requisitions, maintain purchase orders, and manage department supplies
· Coordinate staff training, certifications, TB testing, and professional development
· Assist with staffing coverage, scheduling, child-to-staff ratios, and daily program operations
· Support licensing, safety, health, and regulatory compliance requirements
· Assist with 21st CCLC documentation, Cayen data entry, curriculum support, and grant meetings
· Coordinate Food Program documentation, menu planning, nutrient analysis, and compliance
· Maintain confidentiality and follow all BRS policies and procedures
· Complete deliveries, bank deposits, meeting setup, and other duties as assigned

Qualifications & Skills:

· Strong organizational, communication, writing, and record-keeping skills
· Ability to manage multiple projects and work effectively as part of a team
· Proficiency with Microsoft Word, Excel, Google Docs, OneDrive, databases, and spreadsheets
· Ability to type at least 40 words per minute when corrected for errors
· Must be at least 21 years of age
· Must meet required background check, health, and employment screening standards

Certifications & Requirements:

· CPR, First Aid, Preventing Disease Transmission, CPI, and ServSafe certifications required
· Completion of pre-employment drug screening
· Reliable transportation, valid driver’s license, and vehicle liability insurance required
· Completion of required annual professional development training
· Ability to lift and carry a box of office supplies

 Blue River Services, Inc. is an Equal Opportunity Employer/Drug-Free Workplace  

Education & Experience Requirements:

· High school diploma from an accredited school or equivalent required · Bachelor’s degree preferred · Experience in office administration or management preferred · Multi-project management experience preferred