Child Nutrition Summer Administrative Assistant Internship - Urgent Role

Greater Pittsburgh Community Food Bank delivers meals to thousands of children in Allegheny County through the Summer Food Service Program (SFSP). We administer this USDA program making meals available in the summertime to children who receive free and reduced meals at school during the school year. Using a community-based approach and child nutrition program experience, we collaborate to equip our program partners with increased support and means for feeding children. This includes providing problem solving for food access challenges, access to additional programs where applicable, resources and equipment through Impact Grants, and on-site coaching for site staff as needed.

Job Title: Child Nutrition Summer Administrative Assistant Internship

Location: Duquesne, PA 

Pay Range: $15/hr

This is a temporary assignment that will run from May 13 through August 23, 2024. 

What’s the Job?

Administrative and Team Support  

• Complete training provided by the Child Nutrition Youth Café team 
• Participate in necessary team meetings and team building activities 
• Assist Child Nutrition Youth Café Specialist with additional responsibilities as needed. 
• Assist with registration of new food service sites and supporting onboarding process requirements
• Collect and enter information reported from food service sites required for reimbursement (attendance, meals served, numbers enrolled)
• Prepare and mail reporting forms and other information to food service sites
• Communicate with food service sites regarding weekly orders, supplies, food quality concerns, delivery issues and other needs
• Assist Specialist with placing weekly and daily food orders with contracted vendors
• Assist with site partner training and maintain training records for food service staff training 
• Organize supplies for program operations for Child Nutrition staff and assist with supply pick up events 
• Assist with collection and filing of all regulatory paperwork required for compliance with USDA programs and in preparation for routine administrative reviews by the PA Department of Education 
• Support the administration of grants awarded to partner organizations, including processing check requisitions, tracking progress of the grants and collecting final reports 
• Support outreach efforts to increase program participation (e.g. distributing flyers in communities identified, helping with social media, collecting feedback from participants and their parents/caregivers)
• Carry out additional responsibilities as determined by the Child Nutrition Youth Café Programs Manager 

What’s Needed?

• High School diploma or GED required 
• Act 33 & 34 Clearances
• Federal Criminal History Record Information (FBI Report)
• Prior experience in an administrative support role is strongly preferred  
• Ability, experience, and willingness to respectfully work with diverse populations, including the ability to engage with and build trust among people living in under-resourced communities.   
• Possess an attitude of collaboration and teamwork for working with colleagues and a genuine joy for working with community organizations  
• Utilize high quality customer service skills including listening objectively and exhibiting calmness and helpfulness. Strong telephone skills. 
• Strong problem-solving skills  
• Demonstrate strong organization and time management skills, including the ability to multi-task, prioritize workload, meet goals, and follow through on tasks. Great attention to detail and accuracy 
• Excellent written and verbal communication skills  
• Possess proficiency with computers and other technology, including email communication, updating spreadsheets, scanning/printing reports, as well as using various phones, tablets and other peripherals 
• Demonstrate mid-level comfort with learning and training others on new technology  
• Must possess a vehicle and valid Pennsylvania Driver’s license OR possess a license and be willing to drive a Food Bank vehicle.  Work travel is reimbursed at the federal reimbursement rate. 
• Must be willing to work in person, five days per week, 8:00 am-4:30 pm (including 30-minute optional unpaid lunch break), with no more than five personal days off (unpaid). Due to demands of annual start-up, personal days off cannot be used without prior approval during the period of May 22-June 28. The Food Bank is closed May 27, June 19 and July 4.
• Able to lift 25 pounds without assistance 

 

What’s in it for me?

If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

 

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