City Parks Foundation, SummerStage Programming Assistant - Hybrid

POSITION SUMMARY
The Programming Assistant reports to the Executive Artistic Director (EAD). The position is a
key part of the Programming and Arts staff. This is a full-time, year-round position.

COMPENSATION: $50,000.00 per year

RESPONSIBILITIES
● Support EAD in setting meetings, calls, and overall calendar management
● Answer phone calls and take messages (when in person in the office)
● Take department and meeting notes for team and department meetings
● Support organization in off-season programming events or showcases, and planning.
● Draft board reports
● Assist in organizing Arts Committee meetings, by preparing draft presentations and
coordinating logistics and RSVPs.
● Plan travel, including flights, accommodation, and ground transportation for EAD
● Coordinate events and speaking engagements including ticket requests for EAD and
programming team.
● Organize and send department correspondence, including managing invitations to the
venue, or other events.
● Manage festival guest list requests for EAD
● Manage expense reimbursements and documents as needed for EAD
● Coordinate quarterly New York Music Presenters and Festivals (an informal working
group of NYC presenters and festivals) meetings, as well as emails and related requests
● Order supplies and maintain subscriptions for Programming team
● Maintain Conference membership dues
● Salesforce update and maintenance
● Send offer letters and artist agreements as needed

Programming
● Act as point of contact for collection of promotional assets (bio/photos), social media
details and press contact info for SummerStage artists and performers
● Liaise with marketing department for artists assets deliverables
● Track artists/programming partners social media posts related to their appearance at
SummerStage
● Maintain programming artists ideas list up to date and provide additional information
when needed
● Maintain contact sheets for all artists in the season
● Maintain SummerStage artist database
● Proofread artists blurbs and website copy and support the programming team in getting
approval from artists
● Create tip sheets for artists/shows on SummerStage
● Research and outreach to potential community partners for cross-promotion
opportunities, growing neighborhood outreach for SummerStage.
● Manage and respond when appropriate to programming general email inquiries

QUALIFICATIONS
● Bachelor’s degree preferred or equivalent experience required and minimum two years
administrative work experience in the music business, performing arts, or with a talent
agency or management company.
● Strong interpersonal and team building skills.
● Excellent multitasking skills.
● Effective written and oral communication skills.
● Attention to detail and high level of accuracy.
● Very effective organizational skills.
● Proficiency with Google email platform and Microsoft Office.
● Ability to manage special projects independently and to completion.
● Ability and willingness to work in a fast-paced environment.
● Ability and willingness to work outdoors, and in all types of weather
● Ability and willingness to work evening and weekend hours
● Demonstrate good judgement and a professional demeanor

ABOUT CITY PARKS FOUNDATION

At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens.

Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events.

Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.