CLE and Talent Development Coordinator

Job Description

The CLE and Talent Development Coordinator will be the firm expert and resource on continuing legal education (CLE) and have firmwide responsibility for all aspects of firm CLE accreditation, program qualification, and individual attorney tracking and compliance.  The candidate will also coordinate and handle logistics on other projects and training programs, as needed.

Essential Duties and Responsibilities:

Coordination of Internal Training Programs: Administer the firm’s in-house CLE LMS including our on-demand CLE library.

• Work with the Talent Development group to establish CLE program procedures and handle logistics for in-house and client programs.

• Coordinate with various departments to publicize, produce, attend and monitor training programs: AV Operations, IT in various offices, local office contacts, local document production departments, etc.

• Help coordinate updates to the Talent Development Pulse page and other forms of internal information regarding programs and resources.

• Assist with the coordination of conferences and the CLE Marathons for clients.

• Assist with the attorney review program, including serving as an administrator of the viAttorney platform.

• Liaise with lawyers and staff at all levels about CLE and other Talent Development-related matters.

Firm-wide CLE Expert and Resource: Develop and maintain knowledge base of relevant state mandatory CLE requirements and act as a resource to attorneys, clients, and staff.

• Know, interpret, and summarize CLE requirements, including rule updates or changes, in jurisdictions in which the firm is an accredited provider (New York, Texas, California, Virginia, Florida and United Kingdom).

• Answer questions on an as-needed basis regarding CLE requirements of states other than those in which the firm is an accredited provider and, upon request, apply for credit in these jurisdictions.

• Update CLE-related content on the firm’s intranet.

• Draft communications to attorneys on rules, CLE course credits, updates on regulations, upcoming programs, deadlines, compliance status, etc.

• Respond to attorney and staff questions regarding Micron CE Manager, outside CLE vendors, the CLE process, and other related resources and matters.

• Liaise with Business Development on client programs offering CLE accreditation.

Ongoing Firm CLE Accreditation Process: Maintain accreditation in jurisdictions where the firm is an accredited provider and apply for accreditation in other jurisdictions, as needed.

• Prepare and submit year-end reports, accredited provider renewal applications, and other mandatory CLE reports to ensure the firm’s accredited provider status in key jurisdictions.

• Apply for individual program accreditation and/or individual attorney CLE credit in jurisdictions in which the firm is not an accredited provider, as necessary, to provide maximum CLE credit for in-house and client programs.

• Maintain and audit CLE program files, including course materials, attendance records, program materials, and other required paperwork.

CLE and State Bar Registration Tracking and Compliance Process: Provide attorney support regarding CLE compliance and state bar registration

• Assist attorneys with CLE compliance, including research on CLE rules, analysis of CLE records and recommendations for individual attorney compliance, assistance with bar registration forms, and submission of extension and waiver requests.

• Maintain online CLE records for attorneys, including updating Micron CE Manager to reflect both attendance information for firm-sponsored programs and CLE certificates from outside programs attended by attorneys.

• Monitor attorney CLE and state bar registration compliance, follow up with attorneys, and prepare related reports for management.

• Provide client CLE assistance, including CLE administration of client programs, tracking of firm-provided client CLE in Micron CE manager, creation and distribution of CLE certificates of attendance for clients, and maintenance of CLE on-demand library.

Required Education, Knowledge and Experience

• Bachelor’s degree preferred, but not required.

• 2+ years’ CLE and Talent Development experience in law firm or legal environment.

• High proficiency in Microsoft Office software applications including but not limited to Excel; experience with viDesktop, Micron CE Manager and SharePoint a plus.

Required Skills and Abilities

• Detail-oriented and creative thinker with excellent interpersonal, organizational and communication skills.

• Self-starter with the ability to multi-task.

• Highly computer literate.

• Must be able to work at a high level, work collaboratively in a group and one-on-one with partners, associates and professional staff.

• Discretion with confidential employee and employer information.

Physical Requirements of the Position

• This is a hybrid role with 3 days in office, 2 days remote with the understanding that this schedule may change as business needs require. 

• Work OT when needed.

• Ability to travel to other offices, as needed.

The expected salary range for this position is $75k - $90k.  Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [email protected].