Clerk I

Pay: $14.54

GENERAL STATEMENT OF JOB

Under direct supervision, performs various routine clerical duties in support of department operations. Work involves typing and preparing various documents, maintaining files and logs, providing professional and courteous customer service at all times, and performing related tasks specific to assigned department. Reports to the assigned supervisor.

SPECIFIC DUTIES AND RESPONSIBILITIES

Responsible for the issuance of all permits for construction and related activities in the County and for the maintenance of permit records. Exercises sound judgement in applying established policies and procedures for the building codes department and reports the assigned supervisor or building official. 

ESSENTIAL JOB FUNCTIONS

• Answers the telephone; aids callers and/or forwards calls to appropriate personnel; takes and relays messages.
• Greeting and assisting office visitors.
• Receives and processes various forms, applications, requests, records and reports, and other documents.
• Types and/or prepares various routine documents, which may include general correspondence, memos, charts, tables, graphs, notices, invoices, file cards, receipts, fliers, presentation materials, court documents, forms and others; proofreads copy for spelling, grammar and format, making appropriate changes.
• Assists in maintaining department files; maintains various lists and logs.
• Enters and retrieves computer data; reviews data for accuracy; generates computer reports as requested.
• Attends meetings; records, transcribes and distributes meeting minutes within appropriate timeframes.
• May maintain personnel files, ensuring accuracy and confidentiality.
• May perform general bookkeeping duties as assigned, including but not limited to processing accounts receivable and/or payable.
• Assists with special projects and performs specialized duties peculiar to assigned department. 
• Performs routine clerical duties as required, including but not limited to copying and filing documents, retrieving files, sending and receiving faxes and e-mails, assembling and collating documents, processing daily mail, maintaining lists and logs, etc.
• Readies office equipment for daily use; maintains equipment supplies and monitors maintenance needs.
• Receives and responds to inquiries, requests for assistance and/or complaints in areas of responsibility.
• Compiles information for and prepares and/or processes various documents, which may include records, forms, reports, fliers, notices, memos and correspondence.
• Refers to meeting minutes, directories, policy and procedure manuals, laws/regulations, reference texts, etc.
• Operates a variety of office equipment such as telephone system, computer, copier, printer, fax machine, laminating machine; uses a variety of office tools and materials and computer software for word and data processing.
• Interact and communicate with various groups and individuals such as the supervisor, co-workers, vendors, and the general public.
• Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.

ADDITIONAL JOB FUNCTIONS

Performs related work as required.

MINIMUM TRAINING AND EXPERIENCE 

Requires a high school diploma or GED equivalent with six months to one year of experience in clerical or secretarial work; or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.