Clerk of Court 1

Position:                              Clerk of Court 1                                     Classification:                     Full-time, Non-exempt

Department:                       Clerk of District Court                            Reports to:                          Clerk of District Court

Posting Date:                     April 7, 2025                                            Application Deadline:         Until filled

Position Grade:                 Grade 8                                                    Rate of Pay:                         $17.26/hour

Position Schedule:            Mon – Fri 8am – 5pm                              Benefit Eligible:                   Full benefits/PERS

Job Summary:

Entry-level position.  Under close supervision, deputy is trained to process applicable legal forms and documents; collect, distribute, and balance fees and deposits of funds; and learn the necessary and appropriate legal terminology and procedures in support of one or more of the assigned operational functions of the Court.  This position performs a wide variety of moderately difficult clerical work necessitating the ability to choose from a limited number of alternatives in solving routine problems.  As tasks are learned, direct supervision decreases and the clerk is expected to perform at the top of the entry level, eventually rotating through and demonstrating proficiency in a variety of assignments.

* All functions performed potentially affect the civil rights of the parties involved.*

Supervisory Responsibilities:

·         None.

Travel Required:

·         None

Duties/Responsibilities:

·         Assist clients at front counter (Priority One)

·         Answer incoming calls in a courteous and professional manner

·         Process marriage applications/licenses

·         A required duty in this position will be to process US passports.  The Department of Homeland Security authorizes            individuals to process passports and will require US citizenship.

·         Sort and disburse Judicial Bldg. and inner office mail according to Departments

·         Exactly report research information to agencies - maintaining confidentiality

·         Process and scan filings and documents, route them to proper files/person

·         Accurately categorizer case files in proper order

·         Keep counter stocked, clean, and ready for use

·         Unlock doors and prepare lobby for business

·         Set up computers and check printers for proper supplies

·         Continue cross-training to advance within the office structure

·         Open new cases under the proper categories

·         Track and prepare list for Parenting Plan Orientation sign up

·         Schedule events

·         Issue summons and subpoenas

·         Process Orders of Protection and distribute to Law Enforcement Agencies

Required Skills/Abilities: 

·         Proficient with Microsoft Office Suite or related software.

·         Basic accounting practices, office procedures and practices. 

·         Excellent interpersonal and customer service skills.

·         Ability and willingness to accept varied work assignments.

·         Ability to maintain confidential information. 

·         Ability to function well in a high-paced and at times stressful environment.

Required Education and Experience:

·         High School Diploma or GED equivalent

·         Secretarial or professional office

Preferred Education and Experience:

·         Legal experience helpful but not mandatory

Work Environment:   
       ·         Office Setting

·         Exposure to evidence and testimony that may be disturbing such as photographs of murder scenes and victims;                evidence that may include syringes, drugs, weapons and blood

·         Ability to professionally endure defendants, witnesses, counsel, and public who may potentially be verbally or                    physically abusive

·         Ability to bear allergens such as perfumes, dust, and unpleasant odors such as unwashed clothing, chemicals                   offered into evidence and unwashed people.

Physical Requirements:

·         Ability to sit or stand for extended periods of time

·         Lift boxes of stored documents weighing up to 30 pounds

EEO Statement:

Ravalli County is an equal employment opportunity employer (EEO).  Ravalli County does not refuse employment or discriminate in compensation or the other terms, conditions, and privileges of employment based upon race, color, national origin, age, physical or mental disability, marital status, pregnancy, religion, creed, sex, sexual orientation, political beliefs, genetic information, or veteran’s status.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.