Clerk to the Board of Commissioners

Description

General Description of Duties

The Clerk to the Board of County Commissioners, under general supervision, serves as the official and legally accountable Clerk to the Board. Appointed and duly sworn into office by the Board, the Clerk reports directly to the Commissioners and/or Chairperson. The role involves creating, coordinating, and maintaining a permanent record of Board actions, including both historical and current official records. Additionally, the Clerk is responsible for researching, interpreting, and analyzing various reports and activities, while ensuring compliance with legally mandated Board operational processes and procedures. Carries out other administrative duties as assigned by the Commissioners or the County Manager.

Essential Duties and Tasks 

• Assists the Manager and Chairman in the preparation of agendas for Board meetings.
• Prepares and distributes meeting agendas and informational packets based on items submitted for discussion.
• Notifies Commissioners, relevant County staff, the media, and other stakeholders of the scheduled dates and times for Board meetings.
• Attends all official Board of County Commissioners meetings, hearings, workshops, and other required County Boards and committees; prepares and disseminates meeting minutes; ensures compliance with statutory notice requirements for meetings, public hearings, and special interest items; arranges necessary advertisements for publication and ensures posting signage; verifies advertising accuracy, number of insertions, and publication dates; prepares certifications and extracts from meeting minutes.
• Serves as the liaison between Board members and the public regarding complaints, public record requests, and suggestions; independently manages issues unless County officials' involvement is necessary; distributes messages and coordinates appointments.
• Holds official responsibility for the County seal and the retention of official records, including meeting minutes, ordinance books, records of County-appointed boards and committees, resolutions, contracts, agreements, leases, etc., in compliance with North Carolina General Statutes.
• Assists in maintaining up-to-date records on County Board and Commission appointments and legal advertisements.
• Conducts research on both historical and current official records.
• Administers the required oaths of office for elected and appointed County officials.
• Schedules and coordinates meetings for Commissioners as necessary.
• Responds to inquiries and provides the public with information regarding County programs and activities.
• Assists with Commissioners' registrations for County-related events and conferences, including managing travel arrangements and hotel accommodations.
• Logs and verifies whether Board action is needed on various contracts.
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities

Demonstrate expertise in interpersonal communication and keen attention to detail. Strong proficiency in written communication, including grammar, spelling, and punctuation. Comprehensive knowledge of hardware and software used in the publishing process, as well as computer applications relevant to the work. Familiar with standard office practices, including filing, operating office equipment, and maintaining accurate records. Skilled in applying correct business English in all forms of communication. Proficient in interacting with County staff and the public in a professional manner. Skilled at organizing tasks, prioritizing responsibilities, and meeting critical deadlines. Capable of using initiative and independent judgment within established procedures. Consistently establishes and maintains positive working relationships with colleagues and others encountered in the course of duties.

 

Requirements

Minimum Training and Experience

Requires an Associate’s Degree from an accredited university, and five (5) years of related experience, or equivalent combination of education and experience.

Preferred Training and Experience

Certification by UNC-School of Government (NCCCC), International Institute of Municipal Clerks (IIMC), as a Certified Municipal Clerk (CMC) and/or Master Municipal Clerk (MMC) is preferred.

Licenses or Certifications

Must be a certified notary public or have the ability to obtain certification within six (6) months of employment. Must be willing to attend and successfully complete courses at the School of Government of The University of North Carolina at Chapel Hill that apply toward Clerk certifications.  

Physical Requirements

Physically able to operate a variety of automated office machines including computers, typewriters, calculators, copiers, telephones, printers, etc. Must be able to exert up to 30 pounds of force occasionally, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Application Process 

Submit an Anson County application to Roslynn K. Ingram, HR Manager at 101 South Greene St. Suite 240 Wadesboro, NC 28170 or email [email protected]. Applications may be obtained at www.co.anson.nc.us. 

Closing Date: Open until filled. First review of applications May 02, 2025.