Client Partner Assistant

PartnerRe is a leading, privately owned, multi-line global reinsurer with a reputation of financial stability and strength, and a commitment to rebuilding businesses and communities after risk events around the world.

Our mission is to continue to be a financially stable and predictable business partner, supporting our clients with solutions tailored to their needs, delivering superior returns to our owner, providing rewarding opportunities for our people and making a positive contribution to society. To achieve this, we live by our values of Integrity, Performance, Collaboration, Straightforward Communication and Respect and Care.

Core to The PartnerRe Experience is our global nature. No matter where you sit in the company, you are part of something bigger. Our teams represent our truly international mindset, forging connections across office locations and all levels of the organization and building a network of mutual success. The result is a day-to-day experience that will allow you to:

Shape your own career

Grow in a supportive environment

Connect with a community of experts

Make an impact

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Job Summary: 

An organized and proactive Executive Administrative Assistant providing comprehensive administrative and logistical support to the Client Partners of the Life US Group.  The role requires a proactive and detail-oriented individual who can manage a demanding workload and maintain a high level of professionalism and discretion.  In addition, the role includes responsibility for organizing and executing client and employee events, from small gatherings to large-scale conferences, ensuring a smooth and memorable experience for attendees.

Key Responsibilities:

• Calendar Management:
  • Assist with the management and maintenance of the CP’s calendar, scheduling meetings, appointments and travel
• Travel Arrangements: 
  • Coordinate and book travel arrangements, including flights, accommodations and transportation
  • Prepare travel itineraries and manage travel expenses
• Administrative Support
  • Prepare and process expense reports
  • Assist with special projects and events as needed
• Salesforce Management
  • Responsibility for Salesforce administration for CPs, including client contact management including updating all client contact details, contact list management, coordination with CPs and Marketing for client emailing
  • Assisting the CPs with client visit report management
• Event Management coordination
  • Annually research new boutique hotels in several different cities and put together a budget for the CPs.
  • Negotiating contracts with vendors and suppliers.
  • Selecting and booking venues, catering, and client activities.
  • Present client gift ideas to be approved and have them branded.
  • Managing event budgets and timelines.
  • Coordinating logistics, including transportation, accommodations and meeting room setup.
  • Distribute event materials and client gifts at meetings.
  • Overseeing event execution and addressing any issues that arise.
  • Managing event registration and attendee communication.
  • Coordinating with on-site staff to ensure smooth operations.
  • Reviewing event bills and approving payments.

Required Skills and Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce
• Good written and verbal communication skills
• Strong organizational and time management skills
• Ability to prioritize tasks and work independently
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and discretion
• Problem-solving skills – ability to identify and resolve issues efficiently and effectively.
• Budgeting and financial management – expertise in managing event budgets and ensuring events are within allocated costs.
• Negotiation skills – ability to negotiate contracts and secure favorable terms with vendors.
• Creativity and attention to detail – ability to create unique and memorable event experiences, paying attention to every detail.
• Interpersonal skills – ability to build and maintain strong relationships with clients, vendors and on-site staff.

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PartnerRe provides a working environment in which diversity is valued, where all employees feel welcome, respected, and empowered to perform at their best.  We invite you to learn more about D&I at PartnerRe.

Thank you,

PartnerRe Hiring Team