Clinic Staff Scheduler

Description

JOB SUMMARY

The Clinic Scheduler/Administrative Assistant is responsible for scheduling the clinic staff for their day-to-day responsibilities and track workflow for studies to ensure conduct for all studies is covered by adequate staff. The scheduler will also provide clock in and clock out times for floor staff. The scheduler will also handle stipend payments for study participants.  

RESPONSIBILITIES

• Maintain monthly staff schedule for all clinic staff including Research Assistants, Lab Coordinators, Nurses, and Physician Assistants. 
• Maintain a current knowledge of study timelines, clinic calendars, study conduct, and screening for adequate staffing.
• Populate and maintain staffing flow sheets for all studies.
• Provide staff with clock in and out schedules one month in advance.
• Collect clinic staff availabilities for all full time and Per Diem clinic employees
• Liaise with Training Manager regarding staff sign offs and training.
• Liaise with Clinic Manager and Clinic Supervisor to ensure proper study conduct and medical coverage.
• Liaise with Clinical Research Coordinators to ensure appropriate staffing for additional subject visits and return visits.
• Liaise with CRU Management team for upcoming studies to be scheduled.
• Manage subject payments through Clincard.
• Assist in accessing Clinical Conductor for subject appointments and payments.
• Assist with Clinic Procurement
• Attend protocol trainings, dry runs, and other study related site meetings.
• Other administrative duties as assigned.

Requirements

REQUIRED EDUCATION, KNOWLEDGE, SKILLS and ABILITIES

The position requires a High School Diploma with minimum two (2) year experience in clinical research.

Must possess excellent written and oral communication, good interpersonal skills, and must be able to interact with all staff.

Must be proficient at computer skills required for scheduling, stipend payment, and other assigned administrative duties.