Clinical Lease Support Services

Supports planning, coordination, and management all aspects of activities commensurate with managing Defense Health Agency (DHA) Clinical Lease requirements. The Contractor shall provide leasing and real property subject matter expertise to assist the DHA in most effectively and efficiently managing its portfolio of Clinical Lease Management.

Administrative and Program Support:

Duties and Responsibilities

• Attend a variety of meetings regarding planning, design, and construction.

• Planning/Strategy Meetings

• Program Management Office (PMO) Meeting

• Design / Construction Meetings

• Working Session Meetings

• Coordination Meetings with requirement POCs and leasing agents

• Overseeing the preparation which includes Directives, Presentations, and Supporting Documentation, following the execution, and storage of lease agreements.

• Maintain records/database of all DHA Clinical Lease to include the latest lease terms, expiration dates, Lease POC (MTF, Clinic and Agent Representative), RSF, ABOA SF, and time to lease expiration.

• Maintaining detailed records of all leasing transactions and communications

• Provide lease request support through the development of prepare lease renewal packages three (6) months in advance of lease renewal.

• Lease renewal packages will include, but not be limited to, market research, drafting SF-81, drafting DD 1450-1, DD 1450-2, coordination and drafting of Agency Specific Requirements and Program of Requirements, drafting supporting Cover Letters and Memoranda, and drafting Executive Briefs.

• Provide lease abstracting and Occupancy Agreement review and analysis support as required. The Contractor will draft cost estimates and support the QPP decision making process.

• Analyzes and evaluates agency functions and activities to independently determine appropriate changes or actions required and ensures the government receives the full contractual benefits under the terms of the lease.

• Apply analytical and evaluative methods and techniques in review of leases and guarantee reports and transactions meet lease guidelines and financial objectives.

• Assist in developing market research, analyzing market rents and draft cost estimates.

• Coordinate with and support finance departments to ensure proper billing and collection of leases-related payments.

• Assist and understand the budget preparation and financial reporting related to clinical leases.

• Provide quarterly reports outlining state of medical lease portfolio, highlighting upcoming key performance milestones, and recommending cost saving actions.

• Draft policy for recommendation with government entities.

• Collaborate with government leadership and key stakeholders involved in clinical lease transactions.

• Independently investigate complaints received from a variety of sources to determine responsibilities of the parties by the thorough knowledge of contracted terms and interpretation of lease provisions to execute the best course of resolution.

• Obtains a full understanding of all issues that are involved with remediating the current issue being raised.

• Provides solutions for resolving the issue at hand. Determines the proper path to proceed with resolving the issue.

• Occasional lease site visits.

• Demonstrate the ability to manage the activities of a group, organizational ability to direct multiple activities of a group of management, organizational and business process improvement staff to execute the business plans, developing plans and projects, determining needs, investigating and resolving problems, interfacing with other functions and outside personnel, preparing capital and operating requests, and managing staff.

• Must have Minimum five (5) years of experience in administrative or program manager support with bachelor’s degree OR minimum of three (3) years of experience with master’s degree OR minimum eight (8) years of experience with no degree.