Clinical Skills Coordinator

LOCATION

This position is fully on-site and requires a regular presence in Fort Smith, Arkansas. Remote or hybrid work is not available for this position.

JOB SUMMARY

The Clinical Skills Coordinator will assist with coordination of clinical skills courses including but not limited to Foundations of Osteopathic Patient Care (FOPC). Duties will focus primarily on providing administrative and logistical support to course directors and faculty in the clinical skills courses.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assists with the coordination of clinical skills lectures and labs, including organization of class groups, lab logistics, and maintenance of attendance records under the direction of the course directors.
• Tracks lecture and laboratory hours for faculty teaching in clinical skills courses and reports hours to the CME Institutional Coordinator. 
• Coordinates with the Center for Clinical Skills Development (CCSD) to confirm the availability of the facilities, staff, and other resources required to conduct clinical skills lab sessions and ensures faculty have access and training for LearningSpace. 
• Assists with scheduling faculty for clinical skills sessions including labs, simulation activities, team-based learning (TBL) sessions, and standardized patient (SP) encounters.
• Assists with distribution of handouts for lab activities.
• Ensures OMT tables are properly arranged and cleaned prior to labs, etc.
• Assists with audiovisual (AV) course needs including IT coordination, camera operation, and recording of clinical skills sessions for student review. 
• Coordinates with IT to ensure that AV equipment is in working order and presentations have been uploaded to the class monitor in the lecture halls. 
• Provides administrative support to course directors and faculty for practical and written exams in the clinical skills courses.
• Ensures that appropriate materials for clinical skills courses are posted and published on the student learning management system (e.g., Canvas). 
• Provides administrative support to course directors for clinical skills course syllabi.
• Creates calendar invitations for faculty (full-time, part-time, and adjunct) participating in labs, simulation activities, TBLs, and SP practical exams.   
• Provides administrative support to course directors and faculty during course planning meetings and faculty developments sessions for clinical skills courses.
• Coordinates with the Director of Preclinical Operations on any scheduling changes.
• Orders supplies and maintains inventory for clinical skills courses as needed. 
• Creates and maintains clinical skills courses within the student learning management system (e.g., Canvas) based upon approved course syllabus. 
• Other duties assigned by the Director of Primary Care or their designee.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum Qualifications:

• High School Diploma or equivalent.
• Two (2) years of experience in an administrative support role.
• Experience with audio visual equipment.

Preferred Qualifications:

• College degree.
• Four (4) years of experience in an administrative support role.
• Two (2) years of employment experience with audio visual equipment.
• Experience in an educational setting with faculty and students.

Required knowledge, skills, and abilities

• Demonstrate proficiency in computer skills, i.e. Microsoft Office.
• Display professionalism for the college in all communication and interactions.
• Ability to maintain confidentiality and privacy.
• Ability to prioritize and organize numerous and varied assignments.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate regarding applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
• Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both routine and complex nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• May require significant travel or work away from campus.
• Requires attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk, conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal office environment.
• Ability to safely lift and carry 25 pounds, with or without reasonable accommodation. 
• Frequently required to operate office and presentation equipment.

If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President of Human Resources, at 479.308.2290 or [email protected].

Arkansas Colleges of Health Education is an equal opportunity employer.