Co-Counsel Administrator

Position Summary 

The Co-Counsel Administrator is responsible for the day-to-day administration of all co-counsel referrals. This individual reports directly to the Intake Manager and performs duties under their direction. 

Essential Duties/Responsibilities 

• Track all out-of-state and co-counsel leads 
• Confirm fee split agreements 
• Follow up monthly on co-counsel cases 
• Serve as the primary point of contact between KNR and co-counsel representatives 
• Maintain and update the Litify Referral Network 
• Open matters in Litify for co-counsel cases for tracking purposes 
• Ensure matters are properly closed once fees have been collected 
• Maintain and update the co-counsel contact database 
• Support onboarding of new co-counsel firms 
• Assist with reporting and metrics tracking 
• Support the Signups Department by opening cases as needed 
• All other duties as assigned  

Schedule: 

This is a full-time position, Monday through Friday. Occasional overtime may be required based on project or workload demands and must be approved in advance. 

Required Skills / Abilities:  

• Highly proficient in Microsoft Outlook, Word, and Excel 
• Strong command of English grammar, punctuation, and spelling 
• Exceptional written and verbal communication skills 
• Ability to work under pressure and exercise sound judgment 
• Strong attention to detail; highly organized with the ability to multitask and prioritize workload 
• Reliable, punctual attendance 
• Minimum typing speed of 45 WPM 

Education and Experience:  

• High school diploma or GED required 
• Prior experience in a professional or office setting required 
• Case management experience preferred 

Physical Requirements 

• Prolonged periods of sitting at a desk and working on a computer 
• Office environment with moderate temperatures 
• Occasionally required to lift up to 20 pounds 
• Occasional bending at the waist for filing or accessing stored items 
• Frequent exposure to computer screens and telephones