Coding Coordinator

Classification (FLSA Status) Non- Exempt

Reports to: Revenue Cycle Manager

Summary/Objective: This position is responsible for maintaining the USDH Billing email, tracking provider hospital call schedules and adding services to the HIM Tracker.

Essential Functions

• Review USDH Billing Email box for hospital cards/billing sheets.
• Sort through emails.
• Uploaded Anesthesia files to Teams.
• Organize and track hospital cards from USDH providers to ensure complete billing:
• Document received hospital cards/sheets
• Add all pertinent information to the HIM Tracker
• Verify that all cards/sheets are received timely
• Inform Revenue Cycle Manager-Coding of missing or timely cards
• Request provider on call schedules from Site Supervisors.
• Track provider on call schedules to assure all applicable dates of services are received.
• Review HIM Tracker notes and resolve issues.
• Maintain filing and administrative systems so that written or computer information is easily accessible and secure.
• Keeps up to date with governmental rules/regulations concerning medical health records.
• Creates a workplace culture that is consistent with the overall organization’s culture and emphasizes the identified mission, vision, guiding principles, and values of the organization. Leads employees to meet the organization’s expectations for productivity, quality, and goal accomplishment.
• Adheres to HIPAA Compliance. Maintains privacy of all parties regarding information as attained through written, verbal, or electronic disclosure. Maintains confidentiality of both patients and employees, consistent with facility guidelines. Reports privacy breaches to the correct personnel.
• Addresses facility and departmental communication through daily review of all correspondence, including incoming email messages.

Competencies

• Requires well developed organizational skills and basic office operations to assure appropriate documentation and follow-through.
• Demonstrates a patient-focused attitude. Committed to providing excellent service to all patients, staff, and visitors. Willingness to assist with genuine interest in the well-being of others.
• Ability to evaluate a variety of situations and make timely decisions – made independently or with appropriate assistance. This includes missing hospital cards, documentation, or others.
• Must demonstrate ability to work in fast-paced, deadline-oriented environment where the ability to meet deadlines is a must with constant communication required.
• Demonstrates proficient computer skills including accurate data entry into Microsoft Excel, as well as documentation and communication through Microsoft Outlook.

Supervisory Responsibility

None

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Position Type/Expected Hours of Work: Full Time / Monday – Friday

Travel

None

Work Authorization/Security Clearance

Must be authorized to work in the US for any employer

AAP/EEO Statement

US Digestive Health is an Equal Opportunity Employer. USDH does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Education and Experience

High School Diploma or equivalent