Collections and Contracts Coordinator

Here at The Tri-M Group, LLC we are an employee owned company placing our employees first, knowing that highly trained, skilled, and compensated workforce can better serve our customers, our families and our communities.  We’ve built a reputation for delivering quality and professional commercial electrical services with safety as a top priority.  In addition, we place a strong emphasis on our employees, and it starts with hiring the best and brightest talent in the industry!

Check out Tri-M’s comprehensive benefit list below the job description!

Summary Description

Performs various tasks necessary to complete all administrative responsibilities assisting with contract compliance. Responsible for collections of receivables including communicating with clients and operation admins to collect outstanding receivables, along with assisting in the application of customer payments.

Duties and Responsibilities

Essential Functions:

• Complies with and ensures compliance with all Tri-M safety policies and procedures.


• Complies with and ensures compliance with all Tri-M employment policies and procedures including standards of conduct and appearance to reflect positively on the Company.
  
  


• Monitors and coordinates the collection of outstanding receivables with internal project teams, with a focus on meeting Tri-M’s outstanding receivables goals.


• Monitors and negotiates collection of overdue accounts.


• Reports outstanding accounts receivable issues to the Senior Contact Compliance Coordinator and CFO.


• Prepares monthly Accounts Receivable reports for all Customer accounts.


• Maintains accurate customer payment status records through the company ERP software system.


• Maintains compliance with corporate collections policies and procedures.


• Maintains a positive relationship with customer representatives.


• Responsible for file management to include tracking incoming and outgoing contracts (customer contracts, pre-qualifications, vendor subcontracts, NDAs, executed contract), and updating existing contract document system and database.


• Assists with application of corporate Credit Policy by running D&B reports, orchestrate requesting documents from subcontractors, general contractor or owner to satisfy credit threshold. Highlight items outside of the pre-determined parameters, bringing it to the attention of Senior Contract Coordination and CFO along with forwarding requested documentation to Vendor/Customers.


• Reviewing payments received on project and verifying subcontract payments to be made by accounts payable. 


• Reviews subcontractor COIs to ensure they meet requirements. Assists with updating annual renewal for insurance provider.


• Assists with applying payments of customer invoices, clean-up of invoices/credits within the company ERP software system and working with project administrators on invoice/payment discrepancies within ERP system. 


• Receives and applies payment, collections of past due customer invoice, clean-up of invoices/credits within Spectrum, and working with project administrators on invoice/payment discrepancies within ERP system.


• Assists with the integration and maintenance of contract templates and executed contracts. 


• Maintains compliance with corporate contract policies and procedures. 


• Assists with the maintenance of audit files for each contract to include original contract, all correspondence, amendments, clarifications, and payment schedules, and any other relevant documentation, along with Audit confirmation preparation and other support as necessary.


• Review of waivers and invoices submitted to the notary folder. 

Job Qualifications 

Skills/Educational Requirements:

• 
  Minimum of 5 years’ experience in collections and/or accounting.


• 
  Knowledge of contracts and construction documents.


• 
  Proficient in computer literacy including word processing, spreadsheets, processing emails and database management.


• 
  Excellent interpersonal and communications skills.


• 
  Ability to handle difficult situations in a professional and constructive manner.


• 
  Good organizational skills and demonstrated ability to prioritize to meet deadlines.


• 
  Good attention to detail and accuracy.
  

Physical Requirements:

• Working 40 hours/week, scheduled in 8 hour shifts, with overtime as necessary


• Vision adequate for daily and consistent computer use and reading


• Sitting 6 to 8 hours/day


• Lifting weights of 0 to 30 lbs. from floor to above shoulders


• Repetitive use of hands for writing, typing, data entry
  

Here at The Tri-M Group, LLC we offer:

• Fair and competitive pay


• Comprehensive Medical, Prescription, Vision and Dental Insurance


• HRA Spending Account


• 
  Employer-paid Life and AD&D Insurance


• Seven Paid Holidays


• Vacation/Sick Leave


• 401k Retirement Program with Company Match


• Employee Assistance Program


• And much more!

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Notice to third parties: Please note that The Tri-M Group does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, The Tri-M Group, LLC will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, The Tri-M Group, LLC explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of The Tri-M Group, LLC.