Collections/Billing Specialist - SAC

The Law Offices of Bradford & Barthel, LLP is seeking a full-time, onsite Collections/Billing Specialist for our Sacramento office. Must be proficient in Microsoft Excel and highly organized, detail -oriented, professional, reliable and live in the Sacramento area.

Qualifications:

Degree in Business or Accounting Related field. B.A. preferred or Equivalent experience

Duties and Responsibilities

• Reviews new or updated client guidelines and compares to previous editions for revisions.


• Assist with various analytic and statistical reporting as necessary or required.


• Assist with compiling various information for internal and external audit requests.


• Assists with special projects as needed.


• Prepares high volume of draft bills and Final bills per month.


• Analysis and editing of draft bills for spelling, accuracy, adherence to client guidelines, preparing bills for submission via electronic billing website/e-mail/US Mail.


• Verifies accuracy of various Fee/Rate agreements.


• Tracks approval of high volume of electronic billing invoices.


• Sets up Matters in Billing system.


• Changes status to Matters in Billing system.


• Responsible for ensuring matters get added to various client e-billing websites and responsible for submitting and tracking budgets to client's e-billing websites.


• Responsible for billing specific assigned clients, as well as assisting with others. Process write-offs following Firm policy.


• Communicates with clients and attorneys regarding issues on past due accounts, including collections calls. Researches and resolves a wide range of problems directly with attorneys and clients.


• Works within a team to provide the highest level of customer service.


• Files, copies, and performs other related clerical and administrative duties and other various tasks as assigned.

Skills And Abilities:

• Ability to anticipate work needs and follow through with minimal direction, follow up on own initiative including: Detailed and accurate editing; Adhering to firm policies and practices; Ensuring that Client Billing Guidelines are met; Independently resolve routine problems; multi-tasking under the pressures of deadline. Flexibility to adapt to all situations and work varied hours, potentially work weekends or evenings


• Ability to work with a variety of personalities, Experience in a customer service environment a plus


• Ability to organize work flow and use time efficiently


• Proficient in Microsoft Office products, particularly Microsoft Excel


• 45 WPM+ typing speed


• 10-key by touch a plus


• Professional demeanor in communications with others including clear and concise verbal and written (spelling and grammar) communications


• Must be a team player


• Must be flexible to accept new responsibilities and be a quick learner, willingness to demonstrate initiative


• Ensures strict confidentiality at all times.

Benefits:

• Vacation/Sick Time


• Medical/Dental/Vision


• 401(k)


• Health Savings Plan


• Life insurance policy


• Short-term/long-term disability benefits