College and Career Success Assistant

SUMMARY:

Position         : College and Career Success Assistant

Description  : The College and Career Success Assistant supports the planning, coordination, and execution of district-wide college and career readiness initiatives. This role collaborates with high school counselors, students, parents, alumni, and staff to ensure smooth communication, event organization, data tracking, and engagement efforts.

Reports to    : Director of College and Career Success

Department  : College and Career Success
Job type        : Full time
Classification: Exempt 
Calendar Type: 11-month (Calendar 2)

QUALIFICATIONS:

• Bachelor’s Degree from an accredited university required


• Experience in a school setting, college counseling office, or administrative support role preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Alumni Engagement & Support

• Maintain communication with alumni and recruit them as mentors, tutors, interns, and teacher assistants to strengthen Frontier’s future workforce


• Support alumni student organizations to promote college persistence and completion


• Track alumni college enrollment, persistence, and graduation; maintain alumni contact databases


• Organize alumni-focused events (e.g., panels, campus visits, Thanksgiving gatherings)


• Support initiatives such as the CARE Team to foster alumni engagement


• Assist seniors and alumni with applications, scholarships, resumes, internships, and job shadowing


• Coordinate the collection and promotion of alumni success stories in collaboration with the communications department

Program & Event Coordination

• Support logistics for college and career events including fairs, trips, workshops, and camps


• Assist in executing student enrichment programs such as leadership camps and extracurriculars


• Coordinate senior programs including Project Graduation and monthly class trips


• Collaborate with schools and vendors to ensure smooth implementation of the program

Summer Melt Intervention

• Help prevent summer melt through outreach to seniors via texts, calls, home visits, and orientations


• Assist students with post-secondary enrollment steps such as registration and housing


• Track progress and report issues to the Director; help organize transition events

Student and Family Engagement

• Communicate with students and families about college and career opportunities and deadlines


• Support outreach efforts such as Parent Academies, volunteer programs, and home visits


• Assist with mentorship programs, student clubs, and family engagement initiatives

Administrative and Operational Support

• Maintain department calendars, travel logistics, and documentation


• Prepare and process purchase orders, invoices, and expense reports


• Submit transcripts and verifications as needed


• Maintain accurate records and prepare reports on departmental goals and student outcomes


• Collect, organize, and analyze relevant data

Communication & Outreach

• Communicate program updates to students, families, staff, and external partners


• Draft correspondence, newsletters, promotional materials, and manage social media updates


• Help cultivate partnerships with colleges, employers, and community organizations

Director Support

• Carry out tasks assigned by the Director of College and Career Success


• Provide broad support in executing college and career initiatives


• Collaborate with counselors, school staff, and partners to advance the department's mission


• Perform additional duties as assigned

SKILLS AND ABILITIES:

• Excellent organizational and time management skills.


• Ability to establish and maintain effective working relationships with internal and external stakeholders.


• Attention to detail and accuracy in all aspects of work.


• Ability to maintain confidentiality of sensitive information.


• Proficiency in planning and coordinating events and activities, including logistics and communication with multiple stakeholders.


• Ability to collect, manage, and analyze student and program data for tracking outcomes and informing decisions.


• Ability to adapt quickly to changing situations and solve problems with minimal supervision.


• Demonstrated reliability and initiative in completing tasks independently and meeting deadlines.


• Strong organizational, interpersonal, and communication skills.


• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.


• Proficiency in using digital tools such as Google Workspace, Microsoft Office, email platforms, and social media for communication and documentation.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Light Work: may require occasional light lifting.


• Night and weekend activities will be occasionally required.


• The position is in office setting and may involve prolonged work at a desk in one location.


• Travel is required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements, physical demands, work conditions and environment listed above are representative of the knowledge, skills and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.