Commercial Coordinator/Executive Assistant

WHY JOIN MILESTONE 

At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. 

In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea’s merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. 

We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. 

This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. 

YOU WILL BE RESPONSIBLE FOR 

• Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. 

• Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. 

• Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. 

• Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. 

• Supporting the marketing team by co-creating and communicating field direction for promotional materials. 

• Working closely with marketing for allocation and distribution of marketing materials to the sales team.  

• Handling event planning logistics, catering, agendas, and travel arrangements for meetings. 

• Discreetly handling confidential business and employees’ issues, working closely with Human Resources. 

• Skilled in business management support including budget templates, invoicing, and PR/PO 
  generation. 

• Responding to email and other correspondence to facilitate communication and enhance business processes. 

• Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. 

• Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. 

• Interacting and actings as a liaison to other administrative executives across the organization. 

ABOUT YOU 

• An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. 

• An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. 

• Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. 

• High attention to detail and the ability to prioritize projects. 

• Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) 

• Knowledge of video conferencing tools 

• Ability to work in a small, entrepreneurial environment with limited supervision 

• Excellent written and verbal communication and interpersonal skills 

• Technological acumen—knowledge and ability to learn new technology 

• Strong Attention to detail, accuracy, responsibility and ability to multi-task 
   

  EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law. 

COVID-19 VACCINATION POLICY: All Milestone employees, regardless of work location, must be fully vaccinated for COVID-19. This requirement includes a booster dose once eligible. Requests for exemption for medical or sincerely held religious beliefs will be considered.

EEOC STATEMENT: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.