Commercial Loan Administrative Assistant

COMMERCIAL LOAN ADMINISTRATIVE ASSISTANT

DEPARTMENT: Commercial/Ag Loan Production
CLASSIFICATION: Non-Exempt
REPORTS TO: VP Commercial Loan Documentation Officer
SUPERVISES: None

POSITION SUMMARY:

Be a critical part of a commercial lending team by bridging the gap between commercial loan officers and processors while also building a relationship with clients through outstanding customer service. Assembles proper loan documentation for loan packages and provides support for our loan processing system. Perform a variety of clerical duties requiring knowledge of departmental procedures, loan policy and regulatory guidelines. Assembles and verifies loan documents for accuracy. Maintains and sets up files on each loan and ensures that information is complete and accurate before processing to the loan officer for approval. Provide administrative support to lenders. Assist in completion of limited secretarial duties for the branch.

DUTIES:

1. Works with Loan Officers, Loan Processors and third-party professionals to close loans according to approved terms and conditions

2. Perform research on entities and collateral; order appropriate due diligence items such as appraisals, collateral searches, flood zone certifications, and corporate documentation

3. Perform disbursements and pay downs, request account maintenance as needed

4. Gather credit documentation from the customer and third parties in support of the loan approval decision

5. Ensure proper documentation and procedure for all loans, including government guaranteed loans and other enhanced loan programs

6. Ensure that loans are processed in accordance with company policy, procedure and banking regulation

7. Act as primary customer liaison in regards to loan processing

8. Review loan closing documentation for completeness

9. Process paid notes by mailing paid note to customers and request collateral release when appropriate

10. Administratively assist loan officers as needed

RELATIONSHIPS/QUALIFICATIONS:

1. Responsible to the AVP Commercial Loan Processing Supervisor for the fulfillment of functions and responsibilities assigned

2. Strong working knowledge of the bank's lending policies, procedures and documentation requirements

3. Must be able to deal tactfully and efficiently with bank customers in handling problems of a relatively complex nature

4. Ideal candidate would possess the initiative and desire to accomplish a variety of unique tasks during a typical workday. This candidate would enjoy working with the team to minimize the Bank’s documentation and compliance risk even through complex circumstances

WORKING CONDITIONS:

1. Normal office environment

2. Extended viewing of computer screens

3. Moderate lifting up to 25 pounds

4. Repetitive hand and arm movement