Commercial Project & Sales Operations Coordinator

Position Summary

Design Environments is seeking a highly organized, detail-oriented, and proactive Commercial Project & Sales Operations Coordinator to support our growing Commercial Division. This role serves as a critical liaison between Business Development, Design, Operations, Purchasing, Accounting, and Installation teams, ensuring projects move seamlessly from initial opportunity through project completion.

Key Responsibilities

· Own and execute project quoting, including LOAs, design fee proposals, estimated FF&E budgets, purchasing contracts, and line-item estimates.

· Prepare, revise, and distribute client-facing contracts and agreements.

· Maintain project pricing, freight, warehouse, travel costs, and project margins.

· Manage project setup and data across HubSpot, Monday.com, Fohlio, NetSuite, and internal systems.

· Maintain booking reports, design fee trackers, pipeline reporting, and sales analytics.

· Coordinate approvals, deposits, documentation, invoicing support, and project initiation activities.

· Partner with Design, Purchasing, Operations, Installation, and accounting teams throughout the project lifecycle.

· Serve as a primary point of contact for contract questions, revisions, and client communication.

· Support commercial pipeline meetings, project reporting, and operational process improvements.

· Provide system administration support including project creation, user management, and data integrity.

· 3-5+ years of experience in project coordination, sales support, account management, customer service, or a related role.

· Proficiency with Microsoft 365 applications.

· Experience using HubSpot CRM or similar customer relationship management systems.

· Strong organization, communication, and problem-solving skills.

Preferred Qualifications

· Experience within the contract furniture, multifamily, hospitality, model home, commercial interiors, or construction industries.

· Familiarity with project quoting, specifications, bidding processes, purchasing contracts, and order management.

· Accounting, billing, invoicing, or financial administration experience.

· Experience with Fohlio, NetSuite, or similar ERP/project management platforms preferred.

· Associate or bachelor’s degree in business, Sales, Marketing, Design, Construction Management, or a related field, or equivalent professional experience.