Commercial Property Insurance Administrative Assistant

The Commercial Property Insurance Administrative Assistant is instrumental in providing essential support to the management team. The ideal candidate will have a solid understanding of property and casualty insurance, claims processes, and compliance requirements specific to court-appointed receiverships. We are also looking for candidates that are highly organized, detail-oriented, and possess excellent interpersonal skills.

Responsibilities:

• Oversee and coordinate all insurance matters for a portfolio of court-appointed receivership and management properties.


• Assist in the creation and presentation of insurance reporting for receivership teams, clients, and legal counsel.


• Ensure all assets have adequate and compliant property, liability, and specialty insurance coverage in place from the moment of receivership appointment.


• Maintain a central insurance database for all receivership assets, including policy documentation, expiration dates, premium tracking, and carrier contact information.


• Maintain accurate and organized filing systems for both physical and electronic documents.


• Track policy renewal dates and ensure timely renewal, replacement, or placement of policies.


• Compose and edit correspondence, including letters, emails and reports, ensuring clear and concise communication.


• Provide general administrative support, including answering phones, scheduling meetings and managing calendars.


• Provide excellent customer service


• Contribute to team and departmental goals as assigned

Desired Competency, Experience and Skills:                                                                                     

• High School Diploma or General Education Degree (GED) required. 


• Associates Degree or higher preferred. 


• 2+ years of office administration experience required.         


• Experience working with insurance brokers, underwriters, and claims adjusters.


• Strong knowledge of property and casualty insurance, including general liability, property, flood, windstorm, builder’s risk, and umbrella policies.


• Highly detail-oriented with excellent organizational and recordkeeping skills.                                                                                           


• Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding. 


• Ability to write routine reports and correspondence.                                                                                                       


• Ability to respond to common inquiries or complaints from clients, vendors, and supervisors. 


• Ability to effectively present information to small or large groups. 


• Intermediate to advanced skills with Microsoft Office Suite required.                      


• Strong interpersonal and problem solving skills.