Commercial Property Manager

Commercial Real Estate Property Management firm seeking full-time Commercial Real Estate Senior Property Manager for properties located in Alexandria, VA.

Ideal candidate will have a minimum of 5+ years Commercial Real Estate experience (required) with exposure to Property Management/Accounting software and proficiency in MS Office including Word, Excel and Outlook.

Responsibilities include management of all aspects of building operations within a commercial office building portfolio. Accountable for all business, financial, facilities, operations and management aspects of the properties including the creation of operating budgets and adhering to company and building policies.

Responsible for managing staffing, multiple service providers/vendors and working with Owner to manage small tenant improvements and building upgrades.

Demonstrate an excellent understanding of customer service, ability to work well in a fast-paced environment, strong communication skills (both verbal and written) with attention to detail. Candidate must be able to multi-task, be dependable, professional, self motivated and outgoing with a pleasant "can do" attitude.

Only qualified candidates will be contacted. Include in your cover letter an explanation of why you are the best candidate for this position. The position is full time and salaried with health/401k benefits.

Applying:

Please include a resume and cover letter along with a few sentences about yourself, and why you would be a good fit for the firm. The salaried position is negotiable based on experience and will include health/401k benefits.  No phone calls please.

SPECIFIC RESPONSIBILITIES

A. Primary Responsibilities

The primary role of the property manager is to supervise and oversee the implementation of the approved management plan which will:

• Maintain the physical appearance of the property.


• Maintain occupancy standards at the highest level achievable and provide the maximum level of service to occupants.


• Promote good public relations.


• Train and motivate property personnel and contractors.


• Meet federal, state and local property standards.


• Maximize the gross potential by utilizing the approved management plan.


• Reduce excessive operating costs.


• Reduce excessive fuel and utility consumption.


• Coordinate and supervise the implementation of long term capital improvement plans.


• Maximize occupancy and minimize delinquency and bad debt.

B. Reporting Responsibilities

• The property manager reports directly to the director of property management.

C. Planning

• Preparation of the annual property budget(s) and calendar of events


• Accompany property manager and vice president on semi-annual property inspections.


• Attend recurring weekly management meetings as directed.

D. Organizing

• Review and respond to mail, outside correspondence and inter-company correspondence pertaining to the building or property.


• Assemble, coordinate and communicate scopes of work and specifications.


• Obtain bids and proposals and recommend contracts, contractors and vendors for services and materials.

E. Staffing

• Make staffing decisions and recommendations regarding the hiring of all subordinate positions.


• Provide training and supervision of property personnel.


• Review, evaluate and recommend salary increase for all property personnel.

F. Direction

• Give direction by conducting property staff meetings as necessary to review policies and procedures, discuss goals and objectives, and review staffing, reports and problem solving.


• Investigate alternative products, services, and vendors.


• Review central plant and engineering reports and take corrective action where authorized or directed.

G. Control

• Prepare weekly reports.


• Prepare weekly service request reports for accounting and accounts receivable.


• Investigate and respond to all written complaints received by management office.


• Report on status of any property inspection reports generated by the director or property manager and insure compliance with it.


• Prepare public area building and grounds inspection report and take necessary action to complete work needed.


• Exercise direct supervision over the property staff.


• Monitor the financial operations of the property to include delinquencies.


• Provide supervision of routine maintenance service requests and follow up for assurance of completion and satisfaction.