Commercial Real Estate Executive Assistant

Join our dynamic and growing team as an Executive Assistant to support one of our executives. We are a forward-thinking company dedicated to community, connection, and collaboration. We’re seeking a proactive and organized individual to contribute to our success. The Executive Assistant also serves as a liaison when needed across the organization; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

KEY RESPONSIBILITIES:

• Manage sensitive matters with a high level of confidentiality and discretion


• Sustain a daily calendar of meetings and events.


• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.


• Arrange travel and accommodations. Prepare expense reports.


• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.


• Excellent communication and time management skills; proven ability to meet deadlines.


• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.


• Assist in preparing and managing presentations and decks.


• Be responsive to emails/texts/phone calls, with contact occasionally outside normal business hours


• Use discretion, confidentiality, and good judgment to handle various C-Level matters.


• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 


• Complete adhoc projects as assigned – such as personal events and/or family needs.


• Organize complex calendars and schedules; resolving any scheduling issues

SKILLS AND QUALIFICATIONS:

• Bachelor's degree required


• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.


• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)


• Ability to communicate effectively and professionally.


• Flexible hours as dictated by the needs of business for projects and meetings.

PREFERRED ATTRIBUTES:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.


• Commitment to excellence - perform duties at the highest level possible on a consistent basis.


• Excellent communicator - able to interact with people of all levels in a confident, professional manner.


• Demonstrate ability and temperament to work with sensitive information.


• Team player - have team-oriented experience and approach.


• Service focus - dedicated to meeting expectations and by maintaining effective relationships with interested parties.


• Ability to think outside of the box with a sense of urgency.