Commissioning Coordinator

Commissioning Coordinator – Commissioning Team

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to implementing lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design and commissioning for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary:

Our Commissioning Team is seeking a Commissioning Coordinator to work in a fast-paced multi-discipline team environment.

As the Coordinator you will report directly to the Commissioning Team Leader and be responsible for providing general administrative support to Commissioning Team Members and office staff. Your duties will include:

·         Proofreading and formatting documents produced for or by the PM and/or project team members to ensure consistency of style, application of Salas O’Brien and client standards, and overall quality.

·         Monitor and help to keep project staffing and financial performance current in firm’s internal project management system.

·         Maintains up-to-date project files including hardcopy and electronic versions according to Salas O’Brien standards.

·         Administer and oversee proper record keeping of all Commissioning Documentation according to office procedure.

·         Manage Project Database for all eligible projects

·         Distributes project information to appropriate members of the Salas O’Brien project team, client team, and other consultants in a timely fashion.  May have occasional contact with client and other outside consultants regarding transfer of information, documents, timelines, etc.

·         Consult with Commissioning Project Manager to ensure Commissioning Documentation is distributed to the Owner, Design and Construction Teams.

·         Assist Commissioning Project Manager in scheduling meetings

·         Alert Commissioning Team Leader and Project Manager to anything that might not be in the best interest of the project, client satisfaction or may have a negative effect on the project team.

·         Create transmittals for outgoing mail and deliveries.

·         Filing, scheduling appointments, setting up and attending meetings (as necessary).

·         Assists IT and HR with new hire workspace set up.

·         Drafting and typing correspondence.

·         Assist in maintaining PE Registrations and Corporate Registrations.

·         Assist in maintenance of company-wide forms on the intranet.

You will be a great fit if:

·         You have at least a high school diploma and a minimum of 5 years’ experience in the Architecture/Engineer industry. 

·         Demonstrated knowledge and skills of MS-Office (Word, Excel, Outlook, PowerPoint, MS Project) and Deltek Vison are required.

·         Experience in specifications is a plus.

·         Time Management: Managing one’s own time and the time of others

·         Excellent organization and communication skills are essential

·         Read and clearly speak English, follow written and verbal instructions, write legibly for logs and documentation

·         Work both independently and as a team member and maintain a clean and organized workplace

·         Excellent oral and written communication skills.

·         Creative thinker with effective teamwork skills.

·         Ability to work in a fast-paced multi-discipline team environment.

·         Ability to prioritize tasks effectively in the face of shifting projects and deadlines.

·         A confident and positive attitude with colleagues and clients.

·         Good communication skills, combined with organizational skills, the ability to plan, balance and prioritize work.

·         Other duties as assigned.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Position:  Commissioning Coordinator