Community Manager, Onsite

Position Summary:

Primarily responsible for providing community management and effective customer service to designated community and homeowners through in-depth knowledge of Covenants, Conditions & Restrictions (CC&Rs) and management contracts. This role also requires a working knowledge of financial management and the ability to effectively oversee day-to-day community operations to ensure compliance, fiscal responsibility, and overall operational efficiency.

 Position Responsibilities:

• In conjunction with the Board of Directors, manage the business of the association to maintain property values, foster positive owner/resident relations and quality of life for all Association members.


• Utilizing exceptional leadership and interpersonal skills to develop a strong working relationship with community board members, committee members and owners.


• Recommends and implements procedures that ensure compliance with federal, state, and local laws regarding community association management and ensures compliance with state disclosure requirements for resale buyers.


• Performs community tours as required in conjunction with the community governing documents and AAM’s management contract, tracks community non-compliance issues, sends appropriate notices and follows established fine and collection policies established by the Board.


• Manages architectural control process ensuring compliance with established Design Guidelines and policies for Design Review, responsible for all communication with owners regarding compliance matters.


• Plans, organizes, and assists the Board in conducting Board and annual membership meetings, prepare and provide board packages and provide required notification of meetings.


• Reviews monthly financials and submits A/P to the management company.


• Establishes, drafts, executes, and supervises community annual budget, manage capital improvements, review monthly financial statements, prepare variance reporting, monitor community A/P, delinquent accounts, approve and code all vendor invoices.


• Secures competitive contract bids, presents comparative bid reviews, supervises, and ensures compliance of all executed contract terms and conditions and oversees community and contractor liability insurance requirements.


• Reviews incident reports, responds, and implements timely solutions accordingly.


• Performs other related duties as directed.

Knowledge, Skills, and Abilities:

• Excellent interpersonal skills: outgoing & communicative, socially oriented, poised, effective in groups, articulate, persuasive in expression, strong public speaker.


• Time Management: the ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.


• High attention to detail.


• Facilities management skills and experience.


• Experience working with HOA's or other entities that involved knowledge and enforcement of Governing Documents.


• Exceptional organization and tracking skills.


• Ability to function efficiently in a high volume, fast-paced environment.


• Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet, and e-mail systems.


• Ability to interact and work positively and effectively with staff and residents at all levels.


• Ability to work collaboratively and cooperatively within the department as well as with other departments.


• Ability to design and coordinate programs that enrich the quality of life and enhance the vibrancy and overall experience of living within an Active Adult HOA Community.


• Effective and dynamic public speaking skills. 


• Effective interpersonal and communication skills paired with high energy, initiative, and enthusiasm.

Minimum Requirements:

• High school diploma or GED and two(2) years of full time, paid, professional experience in a Community Manager role encompassing the following:




• Proven customer service experience:  A strong emphasis on problem-solving, seeking harmony and defusing conflict.


• Experience working with HOAs or other entities that involved knowledge and enforcement of Governing Documents.


• Contract administration.


• Vendor management.


• Meeting facilitation with boards of directors and/or business partners.


• In-depth knowledge of budgets, financial administration, and general accounting (collections, past due accounts, invoices, etc.), preferably in the HOA industry.


• HR and personnel management experience.




• Valid driver’s license.

Physical Demands & Work Environment:

• Sitting at a workstation utilizing a computer and other office equipment.


• Walking and/or driving throughout community as needed for inspecting common areas per management contract as well as other HOA related matters.


• Capable of working evenings and weekends as necessary.


• Sitting and standing for moderate periods of time.