Company Manager

Job Title: Company Manager

Department: Production

Reports To: Producing Director

FLSA Status: Non-Exempt, Seasonal Full-time

Pay Tier: 3

Compensation: $770-$865/week, competitive benefits package including health insurance, dental insurance, voluntary supplemental benefits, 401(k), vacation, sick time, personal time, and paid holidays.

Desired Start Date: July 21, 2025, or as soon as practicable.

About the Hiring Process: Application will be open until position filled. Applications will be screened starting June 10, 2025. 

Interview Process Includes: Application submission review, phone screen (only if qualified after application review), hiring manager interview and/or panel interview, and reference checks (approximately 4-6 week process).

Summary:

The Company Manager is the principal liaison between visiting and resident artists and theater company, directly reporting to the Producing Director to ensure all those involved in a production receive the essential support required to fulfill their contracts. The Company Manager is responsible for coordinating and supporting all applicable travel, lodging, hospitality, and emergency health and wellness needs for all artists each season. They also support celebrating artists at events like opening and closing nights and participate in essential communications to ensure that Trinity Rep receives all that is required from the artists for contracting and marketing purposes. This position works closely with the Producing Director to manage all contract stipulations in accordance with various industry unions (AEA, SDC, USA).

Essential Duties and Responsibilities include, but are not limited to, the following:

Artist Hospitality and Service

• Coordinate and arrange travel and temporary local housing for guest artists.
• Manage artist housing: maintain housing calendar, coordinate with outside contractors for cleaning, purchase supplies, submit maintenance requests, etc.Act as first point of contact for guest artists: communicate housing information and policies, contact lists and local information; assist with hotel/apartment check-in and local parking (includes the distribution of keys and parking passes).
• Schedule and coordinate weekly grocery shopping trips for guest artists.
• Create and maintain a welcome packet for guest artists.
• In collaboration with HR, conduct artist onboarding and orientation.
• Regularly share applicable information from administrative departments with the company.
• Remain available to artists via telephone for the duration of their engagement.
• Ensure local hospitality needs (including but not limited to medical appointments, provision of housing accoutrements, access to shopping and gyms) are met in an expeditious and cost-effective manner.
• Follow up on accident reports and arrange medical appointments as needed.
• Schedule and coordinate physical therapy sessions for applicable productions under AEA LORT Rule 54(L).
• Track and maintain departmental budgets for all housing and artist related expenses.
• Manage agreements with departmental vendors, including (but not limited to) hotels, leasing agents, landlords and travel providers.
• Ensure reimbursements for housing and travel-related expenses are processed in an accurate and timely manner. 
• Work with Stage Management teams to ensure that office and hospitality supplies remain well-stocked in rehearsal rooms and green rooms.
• Maintain housing supplies inventory and equipment.
• Maintain Equity cots in dressing rooms and launder bedding on a regular basis.
• Plan and execute closing night parties, company meals, and other miscellaneous production events throughout the season. Work in conjunction with the Development Team to plan and execute Opening Night Toasts.
• Provide artist transportation as related to their residency, including but not limited to pick-up and drop-off at lodging, weekly grocery store trips, and medical appointments.

Artistic and Production Administration

• Maintain housing, travel, and hospitality tracking documents for each production in the season. Prepare reports on the status of all the above categories.
• Ensure necessary production related theater seats are secured during previews and tickets are distributed.
• Track and reconcile all company management credit card charges and expenses. Submit reports to the Director of Finance and Administration on a monthly basis, or as requested.
• Assist in distribution and collection of all contracts for actors and production team members, and submit fully executed contracts to applicable industry unions (SDC, AEA, USA).
• Based on individual artist contracts, create and submit payment requests (purchase order, check requests. Payroll submissions, etc.) to ensure that all contractual payments are issued accurately and when required.
• Maintain show personnel payment tracking document.
• Prepare weekly AEA union reports.
• Work in partnership with the Marketing Department to collect bios and headshots from all artists for playbills and website. 
• Provide on-site, day-of-show support for artists. Weekly schedule will vary based on the needs of the seasonal production calendar.
• Along with the Director of People & Culture, be present for the drafting of company community agreements for each show of the season.
• Advance inclusion, diversity, equity, access, and anti-racism goals in production policies, procedures, and practices. 
• Act as a liaison between Producing Director and guest artists when necessary.
• Support Trinity Rep in fostering our core values of Company, Community, and Education and in our work to become an anti-racist institution.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Three or more years of related experience and/or training in company management, stage management, production management, general management, or hospitality; interest and/or involvement in an arts related enterprise; or equivalent combination of education and experience. Working knowledge of LORT artist contracts and corresponding collective bargaining agreements with AEA, SDC, and USA preferred.

Technical Skills:

Knowledge of theatrical production practices and procedures.

Language Skills:

Must be an excellent communicator with the ability to communicate transparently and effectively across mediums. Strong customer service skills and experience in conflict resolution are preferred. The ability and passion to work inclusively with all ages and diverse populations.

Computer Skills:

MS Office Suite, G Suite, Collaboration Software (Microsoft Teams, Slack), File Sharing Software (Dropbox, One Drive)

Certifications:

• Valid Driver’s License

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position for prolonged periods of time.
• Must be able to regularly ascend and descend stairs.
• Must be able to regularly move about inside office spaces to access file cabinets, office machinery, etc.
• Must have the physical ability to regularly operate a computer and other office productivity machinery (printer, scanner, copier). 
• Must have the physical ability to move objects weighing up to 50 pounds for luggage handling and housing set-up.
• Must be able to regularly drive a vehicle to transport individuals, as well as heavy items, by car.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment ranges from low to high.
• The light level in the work environment ranges from light to dark.
• Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and teams.
• Trinity Rep is on an active and ongoing journey to be anti-racist organization, advancing anti-racist policies and practices, and fostering and sustaining a culture that values community, social justice, and equity.
• Employee must be able to make themselves available regularly on nights and weekends to support any needs of guest artists via telephone, or in person, as needed. This position will have multiple weeks off each summer based on our season schedule, which will be known in advance.
• Occasional evening or weekend driving will be necessary. Federal mileage reimbursement is provided for use of personal vehicles.

Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable, and anti-racist environment. For information about Trinity Rep’s commitment to antiracism, please visit trinityrep.com/antiracism.

ABOUT TRINITY REPERTORY COMPANY

Rhode Island’s Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep’s productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation’s theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program – one of the leading programs for actor and director training in the world.

Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work and has embarked on a robust planning process to develop and implement a bold new vision for theater making, education, and community engagement, founded on the principles of genuine equity and antiracism.

Located in downtown Providence, Trinity Rep has long been a driving force behind the creativity that fuels and defines the region. Typically employing over 250 artists, educators, and administrators, the organization generates nearly $21 million in direct and indirect economic activity annually. It is one of 76 theaters nationwide with membership in LORT (the League of Resident Theaters), the organization representing America’s leading professional theater companies.

Learn more at www.trinityrep.com/about/.

ABOUT THE COMMUNITY

Ranked #1 in Travel + Leisure Magazine’s 2014 America’s Favorite Cities Survey, praised by Architectural Digest as “The country’s best small city,” and named America’s Coolest City by GQ Magazine in 2015, Providence is the capital and most populous city in Rhode Island. Founded in 1636, it is one of the oldest cities in the United States and the third-largest city in the New England region after Boston and Worcester. Providence has a city population of 180,609 and is part of the Providence metropolitan area with an estimated population of 1,622,520. The region is considered part of the Greater Boston combined statistical area, the sixth largest in the country, with over eight million residents.

Once nicknamed the “Beehive of Industry,” Providence has rebranded itself as the “Creative Capital” to emphasize its educational resources (Brown University, Rhode Island School of Design, Providence College, Rhode Island College, Roger Williams University, and Johnson & Wales University) and arts community. Over the last twenty years, much of Providence has undergone a true civic renaissance, as political leaders and residents have propelled the city into an exciting place to work and live. City streets are packed with boutiques, hotels, renovated lofts, excellent restaurants, and art spaces.

In addition to being the home of Trinity Repertory Company, Providence has a remarkable arts and culture community that includes nationally renowned community arts center, AS220; the Rhode Island Philharmonic Orchestra; RISD Museum; Providence Athenaeum; Festival Ballet; and WaterFire. Providence is also home to several performing arts centers such as the Veterans Memorial Auditorium and the Providence Performing Arts Center, as well as a number of smaller theaters. The city’s music scene, centered on artist-run spaces, is well known in underground music circles.

The restaurant scene in Providence is second to none and a source of immense pride for residents, as the city has been consistently recognized as a top city for food. Because of Rhode Island’s proximity to the ocean, many restaurants, grocery stores, and farmer’s markets boast food sourced from the state itself, giving real meaning to the phrase “farm-to-table” dining. From bakeries and coffee shops, to bars and food trucks, there is no shortage of fun, excellent, cutting-edge dining in the city.