Compliance Administrative Assistant

We are seeking support for a full range of regulatory compliance tasks for a growing small business. The Compliance Specialist will ensure that the company obtains and maintains relevant permits, permissions, and certificates required to do business.  Our focus is on (a) the manufacture, storage, and shipping of flammable solids and other hazardous materials, (b) consumer goods safety and compliance with consumer protection protocols, and (c) domestic and international shipping.

Specific responsibilities of this position include:

1. Performing activities of the organization to ensure compliance with regulatory standards including, but not limited to:
   • Oversee development and maintenance of testing program for products as required by Consumer Product and Safety Improvement Act (CPSIA)/ Consumer Product Safety Commission (CPSC)
   • Obtain and submit testing for new explosives classification for consumer use to US DOT and foreign certifying bodies
   • Apply for and maintain trademarks for new and existing registered products
   • Manage the continuing efforts of ISO 9001 certification requirements
   • Complete renewals of all federal and state Hazardous Materials/Product Registration, Fireworks Licenses, Security Vulnerability Assessments, employee CDL and hazardous material endorsements, and all other business process compliance activity for the entire company
   • Obtain approvals for packaging and shipping via US Post Office and commercial carriers
   • Assist with preparation and review of business insurance including liability, property, and vehicle insurance
2. Evaluate all business activities relating to compliance as well as provide guidance on compliance matter.
3. Conduct periodic internal reviews or audits, establish processes and procedures, and ensure that compliance procedures are followed.
4. Support and provide assistance to internal or external auditors in compliance reviews.
5. Identify compliance matters that require follow-up or investigation, and develop plans for continued adherence to regulations.   
   • Maintain documentation of compliance activities
   • Draft, modify and implement compliance-related company policies and procedures
   • Collaborate with supervisor on the development, implementation, and communication of compliance-related policies and procedures
   • Provide employee training on compliance related topics, policies, or procedures
   • Collaborate with supervisor on the implementation or operation of compliance programs, ensuring company is aware of any compliance requirements and issues
   • Prepare reports for senior management regarding compliance operations and progress, and external regulatory agencies, filing appropriate compliance reports as necessary
   •  Human Resource Tasks: 
   • Coordinate with hiring manager to ensure all paperwork is complete and onboarding is scheduled
   • Oversee the onboarding and OSHA training of new hires 
   • Coordinate with Outside PEO/HR resource to onboard new hires

COMPETENCIES

• Excellent research skills and the ability to assess, interpret data, and apply law, rules, regulations and requirements.
• Well-versed in legal guidelines and corporate governance best practice
• Ethical
• Results-oriented
• Thorough grasp of industry legal regulations
• Strong leadership skills with demonstrated ability to effectively work across teams and functions.
• High emotional intelligence with demonstrated ability to set a course and bring his/her peers forward with them.
• Adaptable to fast-paced, dynamic work environment and shifting demands.
• Strong communication, interpersonal skills and customer focus.
• Must be able to look at processes high level as well as zoom in on a detailed level.
• Proven capacity to effectively manage and escalate risk.
• Excellent verbal and written communication skills; able to write and edit company policies
• Goal-oriented, organized team player
• Accurate and precise attention to detail

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Business or related field or equivalent experience
• A business acumen partnered with a dedication to legality
• Methodical and diligent with outstanding planning abilities
• An analytical mind able to “see” the complexities of procedures and regulations  
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

PREFERRED EDUCATION AND EXPERIENCE

• BSc/BA in law, finance, business administration, contracts administration or related field
• Employment history in regulatory compliance, preferably with federal hazardous materials regulations
• Three years previous experience as a contracts manager, compliance officer, compliance manager, or quality assurance in a regulated environment
• Proven success in the risk management field
• Strong organizational or project management preferred.

SALARY: $22-$24 per hour, depending on experience