Conference Planning Specialist

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

Delivers and assists with planning conferences and trainings both on and off the UWSP campuses, strengthens and supports partnerships with internal and external stakeholders, ensures adherence to policy, and assists with program administration to promote stable and productive relationships between the university and regional community. Schedules and secures resources and communicates conference logistics. Assists with the monitoring of conference revenue and expenses.

Key Job Responsibilities:

• Develops and evaluates curriculum and programs and provides recommendations for improvement

• Identifies, promotes, and maintains external partnerships to support the outreach program

• Researches, develops, and facilitates outreach program content and materials

• Delivers outreach program content and materials to community members

• Leads the implementation of programs, policies, and procedures through oversight of day-to-day activities for program staff and student and community volunteers

• Schedules and secures resources and communicates logistics in support of an outreach program

• May assist with the monitoring of outreach program budget spending

Department:

Continuing Education

Compensation:

Ranging from $43,888-$50,000 based on education and experience

Required Qualifications:

• One year of experience in event planning and execution, in person, virtual, and/or hybrid.
• Experience supporting professional conferences and/or workshops.
• Strong written and oral communication and interpersonal skills with the ability to act as a resource for, provide customer service in a courteous manner, and work effectively with diverse groups of people at various levels both internal and external to the university.
• Ability to work independently and oversee multiple tasks simultaneously, capably, and confidently, both virtually and in-person. Ability to work as part of a successful team.
• Experience coordinating event AV equipment.
• Experience building and editing websites.
• Experience working with boards, planning groups, or professional organizations.
• Proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint, Zoom, and other university software.
• Ability to drive a state vehicle.
• Ability and willingness to travel overnight up to 6 nights per month. (Average is approximately 2 nights per month.)

Preferred Qualifications:

• Bachelor’s Degree from an accredited four-year university.
• 2 years of demonstrated success in the coordination, implementation and logistical support management of educational programs or event planning.
• Experience coordinating technology for live-streamed educational programming or events.
• Experience in building relationships with a broad range of partners.
• Experience working with WHOVA or other conference management apps.

Terms of Employment:

This is an on-going academic staff position, exempt from the Fair Labor Standards Act.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position.

How to Apply:

TO ENSURE CONSIDERATION: Applications received by 1/28/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:

- Cover letter addressing qualifications and experience

- Resume

Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

Contact Information:

For additional information regarding the position, please call or email:

Mara Prausa, Chair, Search and Screen Committee

Email: [email protected]

Phone: 715-346-3075

If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:

Human Resources

Email: [email protected]

Phone: 715-346-2606

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.