Conference Services and Events Coordinator

Position: Conference Services and Events Coordinator

Location: New York, NY

Company: Prestigious AM100 Law Firm

Comp Package: Salary up to $70K, Paid Overtime, Paid Time Off, Full Benefits, Bonus Eligible, 401K, and More

Hours: 8:00 a.m. to 4:00 p.m. or 9:30 a.m. to 5:30 p.m.

Summary

Join one of the nation’s most respected law firms as a Conference Services and Events Coordinator, where you’ll play a key role in delivering exceptional experiences for clients, attorneys, and guests. This position places you at the heart of firm operations—coordinating high-profile meetings, client events, and executive conferences in a fast-paced, world-class environment. The ideal candidate is polished, professional, and thrives on creating seamless, sophisticated events that reflect the firm’s high standards of excellence.

Responsibilities for Conference Services and Events Coordinator:

• Serve as the primary point of contact for visitors and conference room users, ensuring a welcoming and professional environment.
• Coordinate all meeting and event logistics, including room setup, catering, AV requirements, materials, and signage.
• Manage reservations and event details using Rendezvous booking software to ensure accuracy and efficiency.
• Provide on-site event support, greeting guests, overseeing logistics, and resolving last-minute needs with professionalism.
• Collaborate with internal teams and clients to confirm event details and ensure flawless execution.
• Maintain organized event records, reports, and layouts using Visio and other internal systems.

Qualifications for Conference Services and Events Coordinator:

• High School diploma required; Bachelor’s degree strongly preferred.
• Minimum 3 years of experience in corporate hospitality, reception, or event coordination.
• Excellent communication, organization, and client service skills.
• Proficiency in Microsoft Office; experience with Rendezvous, MyKastle, or similar systems preferred.
• Ability to multitask and manage competing priorities in a high-pressure, professional environment.
• Polished, dependable, and discreet, with exceptional attention to detail.