Conflicts Intake Specialist

Are you passionate about legal ethics, risk mitigation, and supporting strategic growth in a dynamic law firm environment? We’re seeking a detail-oriented and proactive Conflicts Intake Specialist to join our team and play a key role in the onboarding and integration of lateral attorneys and business services professionals. In this role, you’ll collaborate closely with the Conflicts Managers, Recruitment, and firm leadership to ensure a seamless conflicts clearance process for new hires. You’ll help safeguard the firm’s integrity by identifying and resolving potential conflicts of interest and business sensitivities—before and after arrival—while supporting strategic initiatives and client transitions.

KEY RESPONSIBILITIES

• Coordinate Conflicts Documentation: Review incoming conflicts forms for accuracy and completeness; ensure timely follow-up and assignment to junior team members.
• Facilitate Strategic Onboarding: Engage with candidates and Recruitment to gather necessary details for conflicts clearance; brief incoming attorneys on intake policies and waiver strategies.
• Support Client Transitions: Assist with client/matter registration and liaise with Records for file retrieval to ensure smooth onboarding of new clients.
• Collaborate Across Teams: Work with Conflicts Clearance, New Business Intake, Legal Ethics Committee, and General Counsel’s Office to resolve complex conflicts issues.
• Mentor and Train: Support the Manager in training junior Conflicts Intake Specialists and fostering team development.
• Drive Results Independently: Manage tasks with minimal supervision, meet tight deadlines, and maintain high standards under pressure.
• Contribute to Responsible Business: Participate in firm-wide initiatives that promote ethical and sustainable business practices.

QUALIFICATIONS

• Experience: Minimum 3 years of legal conflicts research and analysis preferred; alternatively, 5+ years of law firm or legal industry experience.
• Education: Bachelor’s degree preferred.
• Skills:
  • Exceptional organizational and multitasking abilities.
  • Strong analytical, writing, and communication skills.
  • High attention to detail.
  • Proficiency in Microsoft Word and Excel.
  • Experience with Elite 3E Conflicts Database a plus.

WORK SCHEDULE

• Core hours: Monday–Friday, 9:00 a.m. to 5:30 p.m.
• Flexibility for additional hours as needed.

This is a unique opportunity to contribute to the firm’s strategic growth while ensuring ethical compliance and operational excellence. If you thrive in a fast-paced, collaborative environment and enjoy solving complex problems, we’d love to hear from you.

Washington, DC salary range - The annualized salary range for this position is $75,000 to $87,500 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].