Construction Admin Collection Specialist

We are seeking a Construction Admin Collection Specialist who will be responsible for reaching out to collect payment related to DynaFire's construction jobs and customers. The ideal individual will possess communication and problem solving skills.

• Make daily collection calls/emails and make proper updates in the system.
• Manage Construction Aging Report
• Respond to emails in the Construction Admin in-box.
• Interact with customers to resolve outstanding issues and add to the Construction Update Form when necessary.
• Reconcile accounts to investigate and resolve billing discrepancies or misapplied cash transactions.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Form collection strategies to mitigate customer objections to making timely A/R payments.
• Investigate and ensure resolution of customer queries of Construction Update Form.
• Required to attend daily, weekly or bi-weekly administrative meeting.
• Working with Sales People/Project Coordinators on job status.
• Progress Billing for jobs - invoicing, scanning, emailing/mailing, completing special documents required for billing, lien releases. 
• Prepares and submits AIA billings to multiple jobs monthly on a strict deadline basis.
• Collection of payment for outstanding for outstanding invoices to customer, to include sending notice of nonpayment's and filing liens, when applicable.
• Resolve billing and customer credit issues.
• Retention Billing at the end of each month.

Training and Certification Requirements:

• Possess very strong skills in organization, and be able to prioritize tasks and choose the most important duties to complete first.
• Possess at least 1 year of Collection experience
• Possess good knowledge of office procedures and administration
• Possess proficiency in computer software related to accounts receivable
• Possess excellent attention to details and must be able to perform tasks accurately
• Ability to analyze and solve problems
• Possess excellent communication skills, on phone, in written and verbal forms
• Superior spreadsheets skills and a good knowledge of Microsoft Excel and Google Suite.

What We Offer:

• Paid time off (PTO) and holidays.
• Comprehensive benefits package including medical, dental, and vision insurance.
• Short term and long-term disability.
• 401(k) matching.
• Employer funded life insurance.
• Opportunities for professional development and growth.
• Employee Referral Program.

About Us:

At DynaFire, we are your comprehensive partner for all fire and life safety needs. From expert support and installation to state-of-the-art sprinkler and fire alarm systems, we deliver tailored solutions to protect your business and assets. Whether you're looking to enhance security or ensure regulatory compliance, reach out to DynaFire today for industry-leading solutions and exceptional service.

DynaFire is an equal employment opportunity employer dedicated to promoting an inclusive, diverse, and innovative environment for our employees. We provide all qualified applicants with employment consideration without regard to race, color, religion, sex, pregnancy, childbirth, ancestry, national origin, age, protected veteran status, marital status, genetic information, gender identity or expression, sexual orientation, disability, or any other protected status in accordance with applicable federal, state, or local laws.