Construction Administrative Assistant

Construction Administrative Assistant
Full Time | Construction Administration | Office Support

Elizabeth Banzhaf, LPN
Co-Founder & COO | Heartline Staffing
Call or Text: 272-230-3157
View Elizabeth's LinkedIn
Prefer a confidential conversation instead of applying? Call or text Elizabeth directly at 272-230-3157

POSITION OVERVIEW
FBD Vanguard Construction, Inc. is seeking an experienced Construction Administrative Assistant to support daily office operations at its Livermore, California location. This full-time position requires previous construction industry experience and offers the opportunity to become a key member of a growing construction team by providing administrative, organizational, and client support across multiple business functions.

The Administrative Assistant will coordinate office activities, maintain organized records, support leadership, communicate with internal and external clients, and ensure daily operations run efficiently while maintaining a high level of professionalism and attention to detail.

• Answer and direct incoming phone calls professionally.
• Organize and schedule appointments and meetings.
• Coordinate meetings and prepare detailed meeting minutes.
• Prepare and distribute emails, correspondence, letters, memos, forms, and other business documents.
• Assist with preparing regularly scheduled reports.
• Develop, organize, and maintain company filing systems.
• Update and maintain office policies and administrative procedures.
• Order office supplies and research vendors and pricing opportunities.
• Maintain company contact lists and office records.
• Coordinate business travel arrangements.
• Submit and reconcile expense reports.
• Provide administrative support to office visitors.
• Serve as the primary point of contact for internal and external clients.
• Support executive and senior administrative staff by responding to requests and inquiries from leadership.

COMPENSATION
• $50,000-$70,000 annual salary

SCHEDULE
• Full-time position
• Onsite in Livermore, California

WHY PROFESSIONALS ARE APPLYING
• Join a respected construction company in a full-time administrative role.
• Work closely with executive leadership and senior administrative staff.
• Take ownership of office operations, scheduling, reporting, and client communications.
• Utilize your construction office experience in a fast-paced professional environment.
• Play an important role supporting daily business operations and organizational success.

BENEFITS

Not ready to formally apply? That's okay. Many professionals prefer a confidential conversation first.

Heartline Staffing is a Strategic Talent Partner with Purple Cow Recruiting. Applications are processed through Purple Cow Recruiting's system.

JOB REQUIREMENTS

• Previous construction industry experience REQUIRED
• Proven experience as an Administrative Assistant, Office Administrator, or Virtual Assistant REQUIRED
• Knowledge of office management systems and administrative procedures REQUIRED
• Working knowledge of office equipment including printers and fax machines REQUIRED
• Proficiency with Microsoft Outlook, Microsoft Excel, and Microsoft Word REQUIRED
• Excellent time-management and organizational skills REQUIRED
• Strong ability to prioritize multiple responsibilities and deadlines REQUIRED
• Excellent attention to detail and problem-solving skills REQUIRED
• Strong written and verbal communication skills REQUIRED
• Ability to effectively multitask in a fast-paced office environment REQUIRED
• Professional customer service and interpersonal communication skills REQUIRED
• High School diploma REQUIRED

Preferred

• Additional Administrative Assistant or Secretary experience preferred

Not ready to formally apply? That's okay. Many professionals prefer a confidential conversation first.

Heartline Staffing is a Strategic Talent Partner with Purple Cow Recruiting. Applications are processed through Purple Cow Recruiting's system.