Construction Administrative Assistant / Project Coordinator - Positive Work Culture

Do you have solid experience working as an Project Assistant or Project Coordinator in commercial construction? Have a passion for the construction industry and seeing building from start to finish? Build YOUR career with a highly reputable firm that is nationally recognized and been in business close to 100 years!! This position will support Project Managers while working on-site at one of their projects, two to three days in Orange County and two to three days in Downtown LA. Company works in a variety of areas of construction: office, retail, healthcare, production, entertainment, education and more!! Company provides excellent benefits: 401K and matching, profit sharing, minimal health costs to employee with excellent coverage, education reimbursements, career development and opportunities, and programs to "give-back" to the community!

What will I be doing?

• Acting as a liaison between Project Managers and sub-contractors
• Answering incoming calls and backing up Receptionist as needed
• Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
• Coding incoming invoices for payment by A/P
• Creating change orders
• Managing project tracking log
• Processing RFI's
• Creating reports and documents for PM's
• Corresponding with various parties and corporate staff
• Preparing reports
• Inputting budget details for PM
• Tracking PM's expenses and creating expense report
• Maintaining files

Special Skills:

• Outgoing personality
• Ability to work well under deadlines
• Willingness to learn

Requirements:

• 2+ years of Administrative or Project Coordinator experience in Construction
• Heavy experience with certificates of insurance required
• BS or BA desired
• MS Office - intermediate to advanced