Construction Coordinator

Description

Company Overview 

Trademark Property Company is a full-service real estate firm specializing in mixed-use, retail, and community-focused developments. Headquartered in Fort Worth, Texas, we invest in, develop, and operate properties across the U.S. with a mission to create meaningful places that elevate communities and enrich lives.

Position Overview

We are seeking a detail-oriented and organized Construction Coordinator to join our team. The ideal candidate will have a background working with a general contractor or real estate developer and 3-5 years of experience in a similar role. 

Key Responsibilities

• Review and process vendor invoices for Development Construction, CAPX and landlord-related work.
• Ensure accuracy and compliance with contractual agreements and company policies.
• Communicate with vendors regarding invoice discrepancies and payment status.
• Assist in proofing & processing contractor pay applications, vendor invoices, lien releases, vendor insurance tracking
• Prepare invoices and reports for billing Tenant coordination & Construction Management Fees
• Prepare bank draw packages
• Prepare construction and consultant contracts and exhibits.
• Prepare various tenant notices. 
• Update and maintain tenant tracking reports to reflect current occupancy, lease terms, and tenant information.
• Keep Ascendix tracking logs current.
• Collaborate with property management teams to ensure data accuracy and timely reporting.
• Draft and issue delivery and possession letters to tenants, ensuring compliance with lease agreements.
• Liaise with development accounting to reconcile project budgets and expenditures related to contracts and vendors.
• Support financial reporting efforts by providing necessary documentation and updates on project statuses.
• Assist in the review, track and approval of tenant plans and signage drawings. 
• As needed, help organize preconstruction meetings with Property Management, the tenant and the tenant’s general contractor team after lease execution.
• Assist in disbursement of building plan packages and other required information to tenants
• Assist tenant services team with review of lease documents and tracking deliverables, processing tenant allowances and construction deposits
• Perform other duties as assigned.

Requirements

Required Skills/Abilities: 

• Excellent communication and organizational skills. 
• Strong attention to detail.
• Familiarity with construction terminology, practices, materials, means, methods, and techniques.
• General knowledge of development and construction office administration from pre-construction to completion.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook & Bluebeam).
• Exposure to Adobe Creative Suite(Illustrator, Photoshop, InDesign, etc.) preferred.
• Knowledge and experience with Microsoft Project, Procore, Sage and Salesforce preferred. 

Education and Experience:

Bachelor’s degree preferred.

Experience in mixed-use and retail development preferred.