Construction Inspection Assistant

Position Overview:

We are seeking a Construction Inspection (CI) Assistant to support our Construction Inspection group in our Syracuse, NY office. This is an in-office position. Applicants must be authorized to work in the United States without the need for current or future sponsorship. We are unable to consider candidates who require sponsorship now or at any time in the future.

We are looking for a proactive and organized individual to assist with the administrative and operational functions of our Construction Inspection group. The ideal candidate will be detail-oriented, reliable, and comfortable coordinating with both office and field staff. The CI Assistant will support project management tasks, assist with invoice and timesheet processing, and contribute to the smooth day-to-day operations of the department.

What you'll be able to do:

• Assist with project tracking and administrative support for project managers.
• Review CI timesheets and expense reports for accuracy and completeness.
• Assist with invoice preparation and submission.
• Communicate with field staff regarding scheduling, documentation, and deliverables.
• Coordinate office activities, documentation, and reporting.
• Support the CI Manager with assigned tasks and department needs.
• Perform other related administrative duties as needed.
• Create cost proposals at the Project Manager's request.

The minimum requirements we seek:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 1-3 years of prior administrative experience in an engineering, construction, or professional office environment strongly preferred.
• Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong attention to detail and organizational skills.
• Ability to communicate professionally and effectively with staff at all levels.
• Comfortable working independently and managing multiple tasks in a fast-paced environment.

What you’ll receive in return:

• A base salary of $45,000 to $55,000. *
• Medical, dental, vision.
• 401K with company match.
• PTO plus paid holidays.
• Unlimited opportunities to advance your career.

Prudent Engineering is an Equal Opportunity Employer.

*Actual compensation may vary based on work experience, location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

About the Firm:

Our mission: Transforming infrastructure for the next generation with passion and kindness.

We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.